How To Fix FMRB186 - Amount of RIB document exceeds available amount from RIB rule by &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMRB - Revenue Increasing the Budget - FM specific part

• Message number: 186

• Message text: Amount of RIB document exceeds available amount from RIB rule by &1

What causes this issue?

The budget amount of the RIB document exceeds the available amount from
the corresponding RIB rule by &V1&. The RIB rule is determined by the
revenue cover group (and, if applicable, grant) &V3&&V4& and uses the
<DS:DE.BURB_RBBLDNR>budget category for RIB</> &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If applicable, either increase the budget of the receiving expenditure
budget addresses (normal budget receivers) by a lower amount or specify
another source address, corresponding to another RIB rule, for the RIB
document.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMRB186 - Amount of RIB document exceeds available amount from RIB rule by &1 ?

  The SAP error message FMRB186 indicates that the amount specified in a RIB (Revenue in Budget) document exceeds the available amount defined by the corresponding RIB rule. This typically occurs in the context of budget management and financial accounting within SAP, particularly when working with budgetary controls.
  Cause:
  
  
  Exceeding Budget Limits: The amount entered in the RIB document is greater than the amount that is available according to the RIB rule. This can happen if:
  
  The budget has not been properly allocated or is insufficient.
  The RIB rule has been set with a limit that is lower than the amount being processed.
  There may have been changes in the budget or RIB rules that have not been reflected in the document.
  
  
  
  Incorrect RIB Rule Configuration: The RIB rule may not be configured correctly, leading to discrepancies between expected and actual available amounts.
  
  
  Timing Issues: If the budget was recently updated or if there are pending transactions that have not yet been accounted for, this can lead to temporary mismatches.
  
  
  Solution:
  
  
  Review the RIB Document: Check the amount entered in the RIB document and ensure it is within the limits set by the RIB rule.
  
  
  Check RIB Rule Configuration: 
  
  Navigate to the RIB rule configuration in SAP and verify the available amounts.
  Ensure that the RIB rule is correctly set up to reflect the intended budget allocations.
  
  
  
  Adjust the Budget: If the budget is indeed insufficient, consider adjusting the budget to accommodate the required amount. This may involve:
  
  Increasing the budget allocation.
  Reallocating funds from other budget lines.
  
  
  
  Consult with Financial Management: If you are unsure about the budget limits or RIB rules, consult with your financial management team or SAP administrator for guidance.
  
  
  Check for Pending Transactions: Ensure that there are no pending transactions that could affect the available budget. Sometimes, transactions may not be reflected immediately in the budget availability.
  
  
  Testing in a Sandbox Environment: If you are making changes to RIB rules or budgets, consider testing these changes in a sandbox environment before applying them to the production system.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as FMBB (Budgeting) or FMAVCR01 (Display Availability Control) to review and manage budget allocations.
  SAP Notes: Check SAP Notes for any known issues or updates related to RIB processing and budget management.
  Documentation: Refer to SAP documentation on budget management and RIB rules for detailed guidance on configuration and troubleshooting.
  
  By following these steps, you should be able to resolve the FMRB186 error and ensure that your RIB documents are processed correctly within the constraints of your budget.