How To Fix FMRB185 - RIB rule does not allow for increasing the expenditure budget

SAP Error Message - Details

• Message type: E = Error

• Message class: FMRB - Revenue Increasing the Budget - FM specific part

• Message number: 185

• Message text: RIB rule does not allow for increasing the expenditure budget

What causes this issue?

You cannot increase your expenditure budget for the RIB rule, which is
defined by the revenue cover group (and, if applicable, grant) &V3&&V4&,
for fiscal year (or if applicable, fiscal year and year of cash
effectivity) &V1& and the <DS:DE.BURB_RBBLDNR>budget category for RIB
</> &V2&. This RIB rule is either <DS:DE.BURB_ROACTSTAT>inactive</> or
<DS:DE.BURB_ROACTSTAT>frozen</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMRB185 - RIB rule does not allow for increasing the expenditure budget ?

  The SAP error message FMRB185 indicates that a specific RIB (Resource and Investment Budget) rule does not permit an increase in the expenditure budget. This error typically arises in the context of budget management within SAP, particularly when trying to adjust or increase budget allocations that are restricted by predefined rules.
  Cause:
  
  RIB Rules Configuration: The RIB rules set up in the system may have restrictions that prevent increasing the expenditure budget. These rules are often defined based on organizational policies or financial regulations.
  Budget Status: The budget might be in a status that does not allow for increases, such as being closed or finalized.
  Insufficient Authorization: The user attempting to make the change may not have the necessary permissions to modify the budget.
  Budget Type Restrictions: Certain budget types may have specific rules that limit how they can be adjusted.
  
  Solution:
  
  Review RIB Rules: Check the configuration of the RIB rules in the system. You may need to consult with your SAP administrator or financial controller to understand the specific rules that are in place and whether they can be modified.
  Change Budget Status: If the budget is in a status that does not allow for increases, you may need to change its status or create a new budget entry that allows for the increase.
  Authorization Check: Ensure that the user has the appropriate authorizations to make changes to the budget. If not, request the necessary permissions from the system administrator.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on managing budgets and understanding RIB rules.
  Alternative Budgeting Methods: If increasing the expenditure budget is not possible due to RIB rules, consider alternative methods such as reallocating funds from other budget lines or creating a supplementary budget.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on RIB rules and budget management.
  Training and Documentation: Ensure that users involved in budget management are trained on the relevant processes and understand the implications of RIB rules.
  Collaboration with Finance Team: Work closely with the finance team to ensure that budget adjustments align with organizational policies and financial planning.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support for further assistance.