How To Fix FMEUF257 - Original documents exist for object

SAP Error Message - Details

• Message type: E = Error

• Message class: FMEUF - Expenditure Certification

• Message number: 257

• Message text: Original documents exist for object

What causes this issue?

The program has determined that related original documents exist for the
archiving object.

System Response

The program excludes this object from being archived.

How to fix this error?

Certification items are, in most cases, follow-on documents to original
financial documents. In this case, the original document needs to be
archived before the certification item can be archived.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMEUF257 - Original documents exist for object ?

  The SAP error message FMEUF257 ("Original documents exist for object") typically occurs in the context of financial document processing, particularly when dealing with document archiving or deletion. This error indicates that there are original documents associated with the object you are trying to process, which prevents the action from being completed.
  Cause:
  The error arises when you attempt to delete or archive a financial document (such as an invoice or payment) that has original documents linked to it. The system is designed to prevent the deletion or archiving of documents that have dependencies, ensuring data integrity and compliance with financial regulations.
  Solution:
  To resolve the FMEUF257 error, you can take the following steps:
  
  
  Check for Original Documents:
  
  Use transaction codes like FB03 (Display Document) to view the document in question and check for any linked original documents.
  Identify the original documents that are associated with the object you are trying to delete or archive.
  
  
  
  Remove Dependencies:
  
  If possible, remove or unlink the original documents from the object. This may involve reversing transactions or adjusting related documents.
  
  
  
  Consult with Your Team:
  
  If you are unsure about the implications of deleting or archiving the documents, consult with your finance or compliance team to ensure that you are following the correct procedures.
  
  
  
  Use Archiving Transactions:
  
  If you are trying to archive documents, ensure that you are using the correct archiving transactions and that all prerequisites are met.
  
  
  
  Check Authorization:
  
  Ensure that you have the necessary authorizations to perform the action you are attempting. Lack of proper authorization can sometimes lead to similar error messages.
  
  
  
  SAP Notes and Support:
  
  If the issue persists, check for any relevant SAP Notes that may address this specific error. You can search the SAP Support Portal for updates or patches that may resolve the issue.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue through the above steps, consider reaching out to SAP Support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), SARA (Archive Administration), and SARI (Archive Information System).
  Document Flow: Understanding the document flow in SAP can help you identify dependencies and relationships between documents.
  Data Integrity: Be aware of the importance of maintaining data integrity in financial systems, as improper deletions or archiving can lead to compliance issues.
  
  By following these steps, you should be able to address the FMEUF257 error effectively.