How To Fix FMCE316 - Budget and/or commitment/actual values exist in the cover group &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCE - Cover Eligibility Messages

• Message number: 316

• Message text: Budget and/or commitment/actual values exist in the cover group &1

What causes this issue?

You want to create, generate, change or delete the cover group &V1&.
Some budget addresses, which are assigned or have to be assigned to the
cover group &V1&, already have budget and/or commitment/actual data in
the availability control ledger &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You will have to <DS:TRAN.FMAVCREINIT>reconstruct the availability
control ledger</> &V2&, if you continue to create, generate, change or
delete the cover group &V1&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCE316 - Budget and/or commitment/actual values exist in the cover group &1 ?

  The SAP error message FMCE316 indicates that there are budget, commitment, or actual values associated with a cover group in the Funds Management (FM) module. This typically occurs when you are trying to delete or modify a cover group that is still in use, which is not allowed because it could lead to inconsistencies in financial reporting.
  Cause:
  
  Existing Values: The cover group you are trying to modify or delete has existing budget, commitment, or actual values associated with it.
  Data Integrity: SAP enforces data integrity rules to ensure that financial data remains consistent and accurate. Therefore, if there are any financial transactions linked to the cover group, it cannot be altered or removed.
  
  Solution:
  
  
  Check for Existing Values: 
  
  Use transaction codes like FMAVCR01 (Display Cover Group) or FMAVCR02 (Display Cover Group with Values) to check if there are any existing budget, commitment, or actual values linked to the cover group.
  
  
  
  Clear Existing Values:
  
  If you find that there are values associated with the cover group, you will need to clear or reverse those transactions before you can modify or delete the cover group.
  This may involve reversing commitments or adjusting budgets as necessary.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed or if reversing transactions could impact financial reporting, consult with your finance or accounting team for guidance.
  
  
  
  Use Transaction Codes:
  
  You can use transaction codes like FMBB (Budgeting) or FMBT (Budget Transfer) to manage and adjust budget values as needed.
  
  
  
  Documentation:
  
  Ensure that you document any changes made to the cover group and communicate with relevant stakeholders to maintain transparency.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or additional guidance provided by SAP.
  Training and Documentation: Ensure that users involved in budget management are trained on the proper procedures for managing cover groups and understand the implications of modifying or deleting them.
  System Configuration: Review the configuration settings in the Funds Management module to ensure that they align with your organization's financial management policies.
  
  By following these steps, you should be able to resolve the FMCE316 error and manage your cover groups effectively within SAP.