How To Fix FMCCAVC019 - Overall available cash almost exhausted for several document items

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCCAVC - Message class CCAVC - Cash control

• Message number: 019

• Message text: Overall available cash almost exhausted for several document items

What causes this issue?

The current cash consumption is &V2& less than the overall available
cash for several document items from item &V1& onward. Cash control on
outgoing amounts (<DS:DE.BUAVC_CEILTYPE>ceiling type</> Expenditures)
raised this message for the following combination of cash control ledger
and control object:
&V3&&V4&

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCCAVC019 - Overall available cash almost exhausted for several document items ?

  The SAP error message FMCCAVC019 indicates that the overall available cash for a particular fund or budget is nearly exhausted. This message is typically encountered in the context of Funds Management (FM) and Cash Management (CM) modules in SAP, where it is crucial to monitor and manage cash flow effectively.
  Cause:
  
  Insufficient Cash Availability: The primary cause of this error is that the available cash balance for the specified fund or budget is close to being depleted. This can happen due to high expenditure or low incoming cash flows.
  Budget Constraints: If the budget has been set too low or if there are many commitments against the budget, it can lead to this error.
  Document Items: The error may be triggered by specific document items that are consuming the available cash, such as invoices, purchase orders, or other financial transactions.
  
  Solution:
  
  Review Cash Position: Check the cash position for the relevant fund or budget. You can do this through transaction codes like FMAVCR01 (for budget availability control) or FM5A (for cash management).
  Adjust Budget: If possible, consider adjusting the budget to allow for more cash availability. This may involve reallocating funds or increasing the budget for the relevant period.
  Reduce Expenditures: Identify and reduce any unnecessary expenditures or commitments that are consuming cash. This may involve reviewing open purchase orders or pending invoices.
  Increase Incoming Cash: Look for opportunities to increase incoming cash flows, such as accelerating receivables or finding additional funding sources.
  Check Document Items: Review the specific document items that are causing the error. Ensure that they are valid and necessary, and consider whether they can be postponed or canceled.
  Consult with Finance Team: If the issue persists, consult with your finance or accounting team to understand the broader implications and to develop a strategy for managing cash flow effectively.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for monitoring cash and budget availability, such as:
  
  FMAVCR01: Display budget availability
  FM5A: Cash management overview
  FBL1N: Vendor line items
  FBL3N: G/L account line items
  
  
  Configuration Settings: Ensure that the configuration settings for Funds Management and Cash Management are correctly set up to reflect the organization's financial policies and cash flow requirements.
  Documentation: Refer to SAP documentation or help files for detailed explanations of Funds Management and Cash Management processes, as well as troubleshooting steps for common errors.
  
  By following these steps, you should be able to address the FMCCAVC019 error and manage your cash flow more effectively within SAP.