How To Fix FMBS194 - Entry not allowed: Grant is not active

SAP Error Message - Details

• Message type: E = Error

• Message class: FMBS - Budget structure

• Message number: 194

• Message text: Entry not allowed: Grant is not active

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FMBS194 - Entry not allowed: Grant is not active ?

  The SAP error message FMBS194 ("Entry not allowed: Grant is not active") typically occurs in the context of budget management and financial accounting when trying to post a transaction related to a grant or project that is not currently active. This can happen in various scenarios, such as when attempting to post expenses or revenues against a grant that has not been activated or has been closed.
  Cause:
  
  Inactive Grant: The grant or project you are trying to post to is not currently active in the system. This could be due to it being closed or not yet activated.
  Budget Availability Control: The budget for the grant may not be available or may have been exhausted.
  Configuration Issues: There may be configuration settings in the system that prevent posting to certain grants or projects based on their status.
  Authorization Issues: The user may not have the necessary permissions to post to the grant.
  
  Solution:
  
  Check Grant Status: Verify the status of the grant in the system. Ensure that it is active and available for posting. You can do this by navigating to the grant management or project management module in SAP.
  Activate Grant: If the grant is inactive, you may need to activate it. This typically involves going through the necessary approval processes and ensuring that all required documentation is in place.
  Review Budget Control Settings: Check the budget availability control settings to ensure that there are sufficient funds available for the grant. If the budget has been exhausted, you may need to request additional funding or adjust the budget.
  Consult with Finance Team: If you are unsure about the status of the grant or how to proceed, consult with your finance or project management team for guidance.
  Check User Authorizations: Ensure that you have the necessary authorizations to post to the grant. If not, contact your system administrator to request the appropriate permissions.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FMBB (Budgeting) or FMBS (Budget Availability Control) to check the status of grants and budgets.
  Documentation: Refer to SAP documentation or user manuals related to grant management and budget control for more detailed procedures and guidelines.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message or provide additional troubleshooting steps.
  
  By following these steps, you should be able to resolve the FMBS194 error and successfully post transactions related to the grant.