How To Fix FMBS130 - The document is not in the workflow

SAP Error Message - Details

• Message type: E = Error

• Message class: FMBS - Budget structure

• Message number: 130

• Message text: The document is not in the workflow

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FMBS130 - The document is not in the workflow ?

  The SAP error message FMBS130 ("The document is not in the workflow") typically occurs in the context of the Funds Management (FM) module when a user attempts to process a document that is expected to be part of a workflow, but the document is not currently in any active workflow.
  Cause:
  
  
  Document Not Initiated in Workflow: The document you are trying to process may not have been initiated in the workflow system. This can happen if the document was created outside of the workflow process or if it was not properly routed through the workflow.
  
  
  Workflow Termination: The workflow for the document may have been terminated or completed, meaning that it is no longer available for further processing.
  
  
  Incorrect Document Status: The document may be in a status that does not allow it to be processed in the workflow. For example, it might be in a "draft" status or marked as "completed."
  
  
  Configuration Issues: There may be configuration issues in the workflow settings that prevent the document from being recognized as part of the workflow.
  
  
  Solution:
  
  
  Check Document Status: Verify the status of the document in question. Ensure that it is in a status that allows it to be processed in the workflow.
  
  
  Initiate Workflow: If the document was not initiated in the workflow, you may need to start the workflow process for that document. This could involve creating a new document or re-initiating the existing one.
  
  
  Review Workflow Logs: Check the workflow logs to see if there are any errors or issues that might indicate why the document is not in the workflow. This can provide insights into what went wrong.
  
  
  Consult with Workflow Administrator: If you suspect configuration issues, consult with your SAP workflow administrator or technical team to review the workflow settings and ensure that they are correctly configured.
  
  
  Reprocess the Document: If the document was previously processed and is now showing this error, you may need to reverse or reprocess the document to get it back into the workflow.
  
  
  Related Information:
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the FMBS130 error. SAP frequently updates its knowledge base with solutions to common problems.
  
  
  Documentation: Review the SAP documentation for the Funds Management module and workflow management to understand how documents are processed and what the expected workflow states are.
  
  
  User Training: Ensure that users are trained on the proper procedures for initiating and processing documents within the workflow to minimize errors.
  
  
  If the issue persists after trying the above solutions, it may be necessary to escalate the problem to SAP support for further assistance.