How To Fix FKKINV685 - Max. no. of preliminary invoices reached. Prel. inv. &3 to be discarded

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 685

• Message text: Max. no. of preliminary invoices reached. Prel. inv. &3 to be discarded

What causes this issue?

You want to create a preliminary invoice to replace existing preliminary
invoice &v3&. However, the configuration of the <DS:DE.PRLINV_CAT_KK>
preliminary invoice category</> &v1& allows a maximum of &v2& successive
preliminary invoices. This limit has been reached.

System Response

In accordance with the processing rule for the preliminary invoice
category, the preliminary invoice &v3& is discarded. You can then
continue processing the source documents contained within, for example,
in the context of new invoicing.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV685 - Max. no. of preliminary invoices reached. Prel. inv. &3 to be discarded ?

  The SAP error message FKKINV685 indicates that the maximum number of preliminary invoices has been reached for a particular transaction or process. This typically occurs in the context of SAP Convergent Charging or SAP Contract Accounts Receivable and Payable (FI-CA) when there are too many preliminary invoices generated for a specific account or transaction.
  Cause:
  
  Limit Reached: The system has a predefined limit on the number of preliminary invoices that can be created for a specific account or transaction. When this limit is reached, the system will discard the oldest preliminary invoice to accommodate the new one.
  Configuration Settings: The maximum number of preliminary invoices is defined in the system configuration. If this limit is set too low for your business processes, it can lead to this error.
  High Volume of Transactions: If there is a high volume of transactions being processed, it can quickly reach the limit of preliminary invoices.
  
  Solution:
  
  
  Increase the Limit: You can increase the maximum number of preliminary invoices allowed in the configuration settings. This can typically be done in the Customizing settings of SAP under the relevant module (FI-CA or Convergent Charging).
  
  Navigate to SPRO ? Financial Accounting ? Accounts Receivable and Payable ? Contract Accounts Receivable and Payable ? Basic Functions ? Preliminary Invoices ? Define Maximum Number of Preliminary Invoices.
  Adjust the settings to allow for a higher number of preliminary invoices.
  
  
  
  Review and Clean Up: Regularly review and clean up unnecessary preliminary invoices. If there are invoices that are no longer needed, consider deleting them to free up space for new ones.
  
  
  Monitor Transactions: Keep an eye on the volume of transactions being processed. If there is a sudden spike, it may be necessary to temporarily increase the limit or manage the transaction flow more effectively.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display) to review the preliminary invoices.
  Documentation: Refer to SAP Help documentation for more details on managing preliminary invoices and understanding the configuration settings.
  Support: If the issue persists after making adjustments, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By addressing the configuration settings and managing the volume of preliminary invoices, you should be able to resolve the error message FKKINV685 effectively.