How To Fix FKKINV630 - Invoicing document &1 is already printed, reversal is not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 630

• Message text: Invoicing document &1 is already printed, reversal is not possible

What causes this issue?

The system settings do not allow a reversal of printed invoicing
documents.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV630 - Invoicing document &1 is already printed, reversal is not possible ?

  The SAP error message FKKINV630 indicates that an invoicing document has already been printed, and therefore, a reversal of that document is not possible. This error typically occurs in the context of the SAP Convergent Invoicing (CI) module, which is part of the SAP Financials suite.
  Cause:
  
  Document Status: The invoicing document has a status that indicates it has been printed. Once an invoice is printed, the system locks it for reversal to prevent inconsistencies in financial reporting and accounting.
  Business Process Compliance: Many organizations have policies that prevent the reversal of printed invoices to maintain the integrity of financial records.
  
  Solution:
  
  Check Document Status: Verify the status of the invoicing document in the system. If it is marked as printed, you will need to follow the appropriate business process to handle this situation.
  Manual Adjustment: If a reversal is necessary, consider creating a credit memo or an adjustment invoice instead of reversing the original invoice. This is a common practice to correct billing errors without reversing printed documents.
  Consult with Finance Team: Engage with your finance or accounting team to understand the implications of the error and to determine the best course of action based on company policies.
  System Configuration: If this behavior is not aligned with your business processes, you may need to review the configuration settings in SAP to see if adjustments can be made to allow for reversals under certain conditions (though this should be done cautiously and in compliance with accounting standards).
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FB03 (Display Document) to view the details of the invoicing document and its status.
  Documentation: Refer to SAP Help documentation for Convergent Invoicing for more details on handling invoices and the implications of printing.
  Support: If the issue persists or if you need further assistance, consider reaching out to SAP support or your internal SAP support team for guidance.
  
  Best Practices:
  
  Always ensure that invoices are reviewed and approved before printing to minimize the need for reversals.
  Maintain clear communication with the finance team regarding invoicing processes to avoid errors that lead to such issues.
  
  By following these steps, you should be able to address the error message FKKINV630 effectively.