How To Fix FKKINV477 - Billing document &1 is already archived, billing reversal not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 477

• Message text: Billing document &1 is already archived, billing reversal not possible

What causes this issue?

Your system settings do not allow the reversal of archived billing
documents with origin process &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV477 - Billing document &1 is already archived, billing reversal not possible ?

  The SAP error message FKKINV477 indicates that a billing document you are trying to reverse has already been archived. This means that the document is no longer available in the active database and cannot be modified or reversed through standard transaction processes.
  Cause:
  The primary cause of this error is that the billing document has been archived as part of the data management process in SAP. Archiving is typically done to improve system performance and manage data volume. Once a document is archived, it is removed from the active database and stored in an archive file, making it inaccessible for standard operations like reversals.
  Solution:
  To resolve this issue, you can consider the following options:
  
  
  Check Archive Status: Verify if the billing document is indeed archived. You can use transaction codes like SARA (Archive Administration) to check the status of archived documents.
  
  
  Unarchive the Document: If you need to reverse the billing document, you may need to unarchive it. This process typically requires administrative access and should be done with caution. You can use transaction SARA to manage the unarchiving process, but be aware that this may not always be possible depending on your organization's data management policies.
  
  
  Consult with Your SAP Administrator: If you do not have the necessary permissions or if unarchiving is not feasible, consult with your SAP Basis or system administrator. They can provide guidance on whether the document can be unarchived or if there are alternative methods to handle the reversal.
  
  
  Manual Adjustment: If unarchiving is not an option, you may need to manually adjust the financial records or create a new billing document to correct the situation. This should be done in accordance with your organization's accounting policies.
  
  
  Review Archiving Policies: If this issue occurs frequently, it may be worth reviewing your organization's archiving policies and procedures to ensure they align with business needs.
  
  
  Related Information:
  
  Archiving in SAP: Understand the archiving process in SAP, which involves moving data from the database to an archive for long-term storage. This is typically managed through the Archive Administration (SARA).
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SARCH: Archive Object Management
  
  
  Documentation: Refer to SAP documentation or help resources for more detailed information on archiving and document management.
  
  By following these steps, you should be able to address the error message and determine the best course of action for your specific situation.