How To Fix FKKFMCHK037 - Documents to be cleared are in different fiscal years

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKFMCHK - Funds Management Checks/Derivations in FI-CA

• Message number: 037

• Message text: Documents to be cleared are in different fiscal years

trados = fi

What causes this issue?

You are posting either:
A document whose fiscal year is more than one year after the fiscal year
of the document to be cleared
A clearing reset where the reset date is more than one year after the
fiscal year of the clearing document

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Carry out clearing in stages. Bundle the documents to be cleared by
fiscal year. Make sure that the clearing documents are all in one fiscal
year. The clear all clearing documents received.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKFMCHK037 - Documents to be cleared are in different fiscal years ?

  The SAP error message FKKFMCHK037 indicates that there are documents that need to be cleared, but they belong to different fiscal years. This typically occurs in the context of financial transactions, particularly when trying to clear open items in the SAP system.
  Cause:
  The error arises when you attempt to clear or reconcile financial documents (like invoices or payments) that are recorded in different fiscal years. SAP enforces rules to maintain the integrity of financial data, and clearing items across fiscal years is generally not allowed because it can lead to inconsistencies in financial reporting.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Document Dates: Review the documents you are trying to clear. Ensure that they are all from the same fiscal year. You can do this by checking the posting dates of the documents.
  
  
  Adjust Posting Dates: If possible, adjust the posting dates of the documents so that they fall within the same fiscal year. This may involve reversing and reposting transactions.
  
  
  Clear in Separate Transactions: If the documents must remain in different fiscal years, consider clearing them in separate transactions. This means you would clear the items from one fiscal year first and then handle the items from the other fiscal year separately.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or accounting team. They can provide guidance on how to handle the documents in accordance with your organization's financial policies.
  
  
  Use Special Clearing Transactions: In some cases, there may be special transactions or processes in your SAP system that allow for handling cross-fiscal year clearing. Check with your SAP administrator or support team for any such options.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may have specific recommendations for your version of the software.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F-32 (Clear Customer), F-44 (Clear Vendor), or F-03 (Clear G/L Account) that you might be using when encountering this error.
  Fiscal Year Settings: Review your organization's fiscal year settings in SAP to ensure they are configured correctly. This can be done in the configuration settings under Financial Accounting.
  
  By following these steps, you should be able to resolve the FKKFMCHK037 error and proceed with your financial transactions in SAP.