How To Fix FKKDPR111 - Documents exist for the business partner (alternative role)

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKDPR - Message Class for Data Privacy

• Message number: 111

• Message text: Documents exist for the business partner (alternative role)

What causes this issue?

Documents exist in Contracts Accounts Receivable and Payable for
business partner &V1&, such as the document &V2&, in which the business
partner is used in one of the following roles:
Alternative payer (technical field DFKKOP-EMGPA)
Broker (technical field DFKKOP-BROKR)
Recipient (technical field DFKKOP-RECPT)
Alternative business partner in FS-CD (Insurance industry component
only, technical field DFKKOP-VGPART2)
Alternative business partner in FS-CD (Insurance industry component
only, technical field DFKKOP-VGPART3)
Alternative collecting broker in FS-CD (Insurance industry component
only, technical field DFKKOP-ALTBROK)
Recipient in PSCD (Public Sector industry component only, technical
field PSRECPT)

System Response

You cannot archive the business partner.

How to fix this error?

First archive all dependent data for the business partner.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKDPR111 - Documents exist for the business partner (alternative role) ?

  The SAP error message FKKDPR111 indicates that there are existing documents for the business partner in an alternative role, which prevents certain actions from being performed on that business partner. This typically occurs in the context of contract accounts receivable and payable (FI-CA) when trying to delete or change a business partner that has associated documents in a different role.
  Cause:
  The error is triggered when:
  
  You attempt to delete or modify a business partner that has existing documents (like invoices, payments, etc.) linked to it in an alternative role (e.g., a customer or vendor role).
  The system enforces data integrity by preventing changes that could lead to inconsistencies in the financial documents.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify Existing Documents:
  
  Use transaction codes like FBL1N (Vendor Line Item Display) or FBL5N (Customer Line Item Display) to check for any existing documents related to the business partner in the alternative role.
  You can also use transaction BP to view the business partner and check the roles assigned to it.
  
  
  
  Review and Clear Documents:
  
  If there are documents that can be cleared or deleted, process them accordingly. This may involve reversing transactions or clearing open items.
  Ensure that all necessary approvals and compliance checks are followed before deleting any financial documents.
  
  
  
  Change Business Partner Role:
  
  If you need to change the business partner's role, ensure that there are no active documents in the alternative role. If necessary, you may need to create a new business partner with the desired role and migrate any relevant data.
  
  
  
  Consult with Functional Team:
  
  If you are unsure about the implications of deleting or modifying documents, consult with your SAP functional team or a financial consultant to ensure compliance with business processes.
  
  
  
  Check for Custom Logic:
  
  In some cases, custom logic or enhancements may be in place that could affect the behavior of business partner roles. Review any custom developments that might be relevant.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP (Business Partner), FBL1N, FBL5N, and FBL3N (for general ledger).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation on business partner roles and their implications in FI-CA to understand the relationships and dependencies better.
  
  By following these steps, you should be able to resolve the FKKDPR111 error and proceed with your business processes.