How To Fix FKK_DMS085 - Document &1 is still being used and must not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: FKK_DMS - Message Class for FI-CA Document Management Service

• Message number: 085

• Message text: Document &1 is still being used and must not be deleted

trados = fi

What causes this issue?

Document &V1& with ID &V2& is still used by at least one application
object.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the where-used list of the document using the <LS>Manage FI-CA
Documents transaction (see SAP menu: Management of Documents -> Manage
Existing Documents</>) and first remove the links between the document
and the corresponding application objects.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKK_DMS085 - Document &1 is still being used and must not be deleted ?

  The SAP error message FKK_DMS085 indicates that a document (identified by the number &1) is still in use and cannot be deleted. This typically occurs in the context of SAP's Document Management System (DMS) or when dealing with financial documents in the Contract Accounts Receivable and Payable (FI-CA) module.
  Cause:
  The error arises when you attempt to delete a document that is still linked to other objects or processes within the system. Common reasons include:
  
  The document is attached to an open transaction or process.
  The document is referenced in a contract, invoice, or other financial documents.
  The document is part of a workflow that is still active.
  The document is locked by another user or process.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Document Usage:
  
  Use transaction codes like CV03N (Display Document) or CV04N (Document Info Records) to check where the document is being used.
  Look for any references to the document in other transactions or objects.
  
  
  
  Identify Dependencies:
  
  Review any related transactions, such as invoices, contracts, or other documents that may be linked to the document you are trying to delete.
  Ensure that there are no active workflows or processes that involve the document.
  
  
  
  Remove References:
  
  If the document is linked to other objects, you may need to remove those links or complete the transactions that are using the document.
  If the document is part of a workflow, ensure that the workflow is completed or terminated.
  
  
  
  Check Locks:
  
  Verify if the document is locked by another user. You can use transaction SM12 to check for locks and release them if necessary.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on handling documents in DMS or FI-CA.
  
  
  
  Contact Support:
  
  If you are unable to identify the cause or resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CV03N, CV04N, SM12, and others that may help in managing documents and checking their status.
  SAP Notes: Check for any SAP Notes related to the error message for additional insights or patches that may address the issue.
  User Permissions: Ensure that you have the necessary permissions to delete documents in the system, as restrictions may also lead to errors.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.