How To Fix FKBRAP012 - Document &1 has been archived; clearing reset is not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FKBRAP -

• Message number: 012

• Message text: Document &1 has been archived; clearing reset is not possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FKBRAP012 - Document &1 has been archived; clearing reset is not possible ?

  The SAP error message FKBRAP012 indicates that a document has been archived, and as a result, a clearing reset is not possible. This typically occurs in the context of financial transactions, particularly when dealing with accounts payable or accounts receivable documents that have been archived for data management and compliance purposes.
  Cause:
  
  Document Archiving: The document in question has been archived, meaning it has been moved from the active database to an archive storage to optimize database performance and manage data volume.
  Clearing Reset Attempt: The user is attempting to reset a clearing for a document that is no longer available in the active database due to archiving.
  
  Solution:
  
  Check Archive Status: Verify if the document is indeed archived. You can do this by checking the archive management settings in SAP.
  Access Archived Documents: If you need to view or work with the archived document, you may need to use the Archive Information System (transaction code SARA) to access the archived data.
  Unarchive (if necessary): If you need to perform operations on the document that require it to be active, you may need to unarchive the document. This process typically requires administrative privileges and should be done with caution, as it may affect system performance and data integrity.
  Consult with IT/Finance Team: If you are unsure about the implications of unarchiving or if you do not have the necessary permissions, consult with your IT department or finance team for guidance.
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, which involves defining archiving objects, setting up archiving sessions, and managing archived data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: Archive Administration
  SARI: Archive Information System
  FB03: Display Document
  
  
  Documentation: Review SAP documentation or help files related to document archiving and clearing processes for more detailed information.
  
  Best Practices:
  
  Regularly review and manage archived documents to ensure that necessary data is accessible when needed.
  Implement a clear policy for archiving and unarchiving documents to maintain data integrity and compliance with regulations.
  Train users on the implications of archiving and how to handle archived documents effectively.
  
  By following these steps, you should be able to address the FKBRAP012 error and manage your archived documents appropriately.