How To Fix FITVPS406 - Overlap with existing absence on same day; please check

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 406

• Message text: Overlap with existing absence on same day; please check

What causes this issue?

You have already maintained an absence for the same day that overlaps
with the absence period you have specified.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the times of the absences for the same day and correct these
accordingly.
Ensure that the new absence ends at least one minute before or starts
one minute after the existing absence.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS406 - Overlap with existing absence on same day; please check ?

  The SAP error message FITVPS406 indicates that there is an overlap with an existing absence on the same day. This typically occurs when an employee is trying to enter a new absence (such as vacation, sick leave, etc.) that conflicts with an already recorded absence for the same day.
  Cause:
  
  Existing Absence: The employee already has an absence recorded for the same date. For example, if an employee is already marked as on sick leave for a specific day, they cannot also request vacation for that same day.
  Incorrect Date Entry: The user may have mistakenly entered the wrong dates for the new absence.
  System Configuration: There may be specific configurations in the SAP system that prevent overlapping absences based on company policy.
  
  Solution:
  
  Check Existing Absences: Review the employee's absence records for the date in question. This can usually be done through the SAP HR module by checking the absence overview for the employee.
  Modify or Delete Existing Absence: If the existing absence is no longer valid or needs to be changed, you can modify or delete it, provided you have the necessary permissions.
  Adjust New Absence Dates: If the new absence is valid and should not overlap, adjust the dates of the new absence request to avoid the conflict.
  Consult with HR: If you are unsure about the existing absence or need to make changes, consult with your HR department for guidance.
  
  Related Information:
  
  SAP HR Module: Familiarize yourself with the SAP HR module, particularly the absence management section, to better understand how absences are recorded and managed.
  Company Policies: Review your company's policies regarding absences to ensure compliance and understand the rules around overlapping absences.
  User Permissions: Ensure that you have the necessary permissions to view and modify absence records in the SAP system.
  
  If the issue persists after checking these aspects, it may be beneficial to contact your SAP support team or system administrator for further assistance.