How To Fix FITVPS338 - Expense types are not defined for payment-in-kind receipts

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 338

• Message text: Expense types are not defined for payment-in-kind receipts

What causes this issue?

In Customizing it was not possible to determine an expense type so that
a taxable payment-in-kind receipt could be created.

System Response

Recording of the travel expense report is terminated.

How to fix this error?

Create expense types for payment-in-kind receipts in view V_T706B1 or in
IMG activity "Create Travel Expense Types for Individual Receipts":
Breakfast (in field "Comparison Calculation", select the value "Special
Expense Type for Payment in Kind for Breakfast")
Lunch (in field "Comparison Calculation", select the value "Special
Expense Type for Payment in Kind for Lunch")
Dinner (in field "Comparison Calculation", select the value "Special
Expense Type for Payment in Kind for Dinner")
All meals (in field "Comparison Calculation", select the value "Special
Expense Type for Payment in Kind for All Meals")

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Corresponding expense types SBZF, SBZM, SBZA ,and SBZT are available in
standard Customizing.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS338 - Expense types are not defined for payment-in-kind receipts ?

  The SAP error message FITVPS338 indicates that there are no expense types defined for payment-in-kind (PIK) receipts in the system. This error typically arises when you are trying to process a payment-in-kind transaction, but the necessary configuration for expense types is missing.
  Cause:
  
  Missing Configuration: The primary cause of this error is that the system does not have any expense types defined for handling payment-in-kind receipts. This can happen if the configuration for expense types has not been set up correctly in the system.
  Incorrect Transaction Type: The transaction type being used may not be correctly mapped to the expense types required for PIK receipts.
  Data Entry Error: There may be an error in the data entry where the expense type is not specified or is incorrectly specified.
  
  Solution:
  To resolve the FITVPS338 error, you can follow these steps:
  
  
  Define Expense Types:
  
  Go to the SAP configuration settings (transaction code SPRO).
  Navigate to the relevant section for defining expense types for payment-in-kind receipts. This is usually found under:
  
  Financial Accounting (FI) > Accounts Receivable and Accounts Payable > Business Transactions > Payment in Kind > Define Expense Types for Payment in Kind Receipts.
  
  
  Ensure that the necessary expense types are defined and mapped correctly.
  
  
  
  Check Transaction Type:
  
  Verify that the transaction type you are using for the PIK receipt is correctly configured to use the defined expense types.
  You can check this in the configuration settings or by consulting with your SAP administrator.
  
  
  
  Review Data Entry:
  
  Ensure that when entering the PIK receipt, the correct expense type is selected or entered.
  Double-check for any typos or incorrect entries that might lead to the error.
  
  
  
  Consult Documentation:
  
  If you are unsure about the configuration, refer to SAP documentation or consult with your SAP support team for guidance on setting up expense types for PIK receipts.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Payment-in-Kind (PIK): This refers to a type of payment where goods or services are provided instead of cash. It is important to have the correct accounting treatment for such transactions.
  SAP Configuration: Proper configuration in SAP is crucial for ensuring that all business processes run smoothly. Regular audits of configuration settings can help prevent such errors.
  SAP Support: If the issue persists after following the above steps, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By addressing the configuration and ensuring that the necessary expense types are defined, you should be able to resolve the FITVPS338 error and process payment-in-kind receipts successfully.