How To Fix FITVPS254 - Check the retention of chargeable accommodations for possible absences

SAP Error Message - Details

• Message type: E = Error

• Message class: FITVPS -

• Message number: 254

• Message text: Check the retention of chargeable accommodations for possible absences

What causes this issue?

Check the retention of chargeable accommodations for possible absences.

System Response

You have added, edited, or deleted an accommodations receipt. The
"Retain Chargeable Accommod." indicator has been adjusted automatically
as follows for any absences in the time period of the accommodations
receipt: For absences for which an accommodations receipt exists, the
indicator is set automatically. However, if an accommodations receipt
is deleted, the indicator is automatically deleted for any existing
absences. If the time of the accommodations receipt is moved, the
indicator only remains for absences that still fall within the time
period of the accommodations receipt.

How to fix this error?

Check the affected absences and set the indicator again if necessary.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FITVPS254 - Check the retention of chargeable accommodations for possible absences ?

  The SAP error message FITVPS254, which states "Check the retention of chargeable accommodations for possible absences," typically occurs in the context of SAP Travel Management or SAP Concur when there are issues related to the retention of chargeable accommodations, particularly in relation to employee absences.
  Cause:
  
  Absence Management Issues: The error may arise if there are discrepancies in the absence records of an employee. For example, if an employee has an absence that overlaps with a booked accommodation, the system may flag this as an issue.
  Retention Settings: The retention settings for chargeable accommodations may not be configured correctly, leading to conflicts when processing travel expenses.
  Configuration Errors: There may be configuration issues in the SAP system regarding how chargeable accommodations are managed, especially in relation to employee absences.
  Missing Data: Required data for processing the accommodation or absence may be missing or incorrectly entered.
  
  Solution:
  
  Check Absence Records: Review the employee's absence records to ensure that there are no overlaps with the booked accommodations. Make necessary adjustments to the absence records if needed.
  Review Retention Settings: Check the configuration settings for chargeable accommodations in the SAP system. Ensure that the retention policies are set up correctly to handle absences.
  Correct Configuration: If there are configuration errors, work with your SAP administrator or consultant to correct them. This may involve adjusting settings in the Travel Management module.
  Data Validation: Ensure that all required data for both the accommodation and the absence is complete and accurate. This includes checking for any missing fields or incorrect entries.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error message. This may provide additional insights into the configuration and management of chargeable accommodations.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide patches and updates.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP support for assistance. They can provide more detailed troubleshooting based on your specific system configuration.
  
  By following these steps, you should be able to identify the cause of the FITVPS254 error and implement a solution to resolve it.