How To Fix FIRU_IMPRTCSTMSDECLN028 - Quantity in Purchase Order is different

SAP Error Message - Details

• Message type: E = Error

• Message class: FIRU_IMPRTCSTMSDECLN - Message class for Import Customs Declaration

• Message number: 028

• Message text: Quantity in Purchase Order is different

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FIRU_IMPRTCSTMSDECLN028 - Quantity in Purchase Order is different ?

  The SAP error message FIRU_IMPRTCSTMSDECLN028, which states "Quantity in Purchase Order is different," typically occurs during the processing of a purchase order (PO) in the context of invoice verification or goods receipt. This error indicates that there is a discrepancy between the quantity specified in the purchase order and the quantity being processed in the invoice or goods receipt.
  Causes:
  
  Quantity Mismatch: The quantity being received or invoiced does not match the quantity specified in the purchase order.
  Partial Deliveries: If a partial delivery is made, the system may expect the remaining quantity to be delivered, leading to a mismatch.
  Incorrect Data Entry: Manual entry errors during the creation of the purchase order, goods receipt, or invoice can lead to discrepancies.
  Changes in Purchase Order: If the purchase order was modified after the goods were received or the invoice was created, this could lead to inconsistencies.
  Different Units of Measure: If the units of measure differ between the purchase order and the invoice or goods receipt, this can also cause a mismatch.
  
  Solutions:
  
  Verify Purchase Order: Check the purchase order to ensure that the quantities are correct and that it reflects the expected delivery.
  Check Goods Receipt: Review the goods receipt document to confirm that the quantities entered match what was actually received.
  Review Invoice: If the error occurs during invoice verification, check the invoice details to ensure that the quantities match the purchase order.
  Adjust Quantities: If there is a legitimate reason for the discrepancy (e.g., a partial delivery), you may need to adjust the quantities in the purchase order or create a new purchase order for the remaining quantity.
  Consult with Suppliers: If the discrepancy is due to a supplier issue, communicate with them to resolve any misunderstandings regarding the quantities delivered.
  Use Transaction Codes: Utilize relevant transaction codes (e.g., ME23N for display PO, MIGO for goods movement, MIRO for invoice verification) to investigate and correct the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like ME21N (Create Purchase Order), ME22N (Change Purchase Order), MIGO (Goods Movement), and MIRO (Invoice Verification) to navigate and resolve issues effectively.
  Documentation: Ensure that all documentation related to the purchase order, goods receipt, and invoice is accurate and up-to-date.
  User Roles and Authorizations: Ensure that users have the necessary roles and authorizations to make changes to purchase orders and related documents.
  SAP Notes: Check for any relevant SAP Notes or updates that may address known issues related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement the appropriate solution.