How To Fix FIQAPS_LOC309 - Cash journal number is either invalid or already cleared

SAP Error Message - Details

• Message type: E = Error

• Message class: FIQAPS_LOC - FI Localization for Qatar Public Sector

• Message number: 309

• Message text: Cash journal number is either invalid or already cleared

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message FIQAPS_LOC309 - Cash journal number is either invalid or already cleared ?

  The SAP error message FIQAPS_LOC309 indicates that there is an issue with the cash journal number you are trying to use. This error typically arises in the context of financial transactions involving cash journals in SAP. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Invalid Cash Journal Number: The cash journal number you are trying to enter does not exist in the system or is not recognized.
  Cleared Cash Journal: The cash journal number has already been cleared, meaning that it has been processed and is no longer available for further transactions.
  Authorization Issues: The user may not have the necessary permissions to access or modify the specified cash journal.
  Configuration Issues: There may be configuration settings in the cash journal setup that are incorrect or incomplete.
  
  Solutions:
  
  
  Verify Cash Journal Number:
  
  Check if the cash journal number you are entering is correct. Ensure that it exists in the system and is active.
  You can do this by navigating to the cash journal management area in SAP and confirming the details.
  
  
  
  Check Journal Status:
  
  If the cash journal has been cleared, you will need to create a new cash journal entry or use a different journal number that is still open.
  Review the status of the cash journal to see if it has been closed or cleared.
  
  
  
  User Authorization:
  
  Ensure that you have the necessary permissions to access and modify the cash journal. If not, contact your SAP administrator to grant the required access.
  
  
  
  Configuration Review:
  
  If you suspect a configuration issue, consult with your SAP FI (Financial Accounting) consultant to review the cash journal settings and ensure they are correctly configured.
  
  
  
  Transaction Logs:
  
  Check transaction logs for any additional error messages or warnings that might provide more context about the issue.
  
  
  
  SAP Notes and Documentation:
  
  Look for any relevant SAP Notes that might address this specific error. SAP frequently updates its documentation and provides fixes for known issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBCJ (Cash Journal) to manage cash journal entries.
  SAP Help Portal: Utilize the SAP Help Portal for detailed documentation on cash journal processes and error handling.
  Support: If the issue persists, consider reaching out to SAP support for assistance, especially if it appears to be a bug or a more complex issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.