How To Fix FINS_ML_DB007 - Accounting documents or G/L totals for &1 prevent archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_ML_DB - Messages for package FINS_ML_DB

• Message number: 007

• Message text: Accounting documents or G/L totals for &1 prevent archiving

What causes this issue?

Accounting documents or G/L transaction figures for &V2& &V1& exist for
fiscal year &V3&.

System Response

Extract data for &V2& &V1& are not written to archive.

How to fix this error?

First archive accounting documents with archiving object FI_DOCUMNT and
G/L transaction figures with archiving object FI_TF_GLF.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_ML_DB007 - Accounting documents or G/L totals for &1 prevent archiving ?

  The SAP error message FINS_ML_DB007 indicates that there are accounting documents or G/L totals that are preventing the archiving of data in the system. This typically occurs when there are still active references to the data that you are trying to archive, which means that the system cannot proceed with the archiving process until these references are resolved.
  Cause:
  
  Open Accounting Documents: There may be open accounting documents that are still linked to the data you are trying to archive.
  G/L Totals: General Ledger totals may still be active and linked to the documents, preventing their archiving.
  Dependencies: Other dependencies or references in the system that are still active can also lead to this error.
  
  Solution:
  To resolve the FINS_ML_DB007 error, you can follow these steps:
  
  
  Identify Open Documents:
  
  Use transaction codes like FB03 (Display Document) or FBL3N (G/L Account Line Items) to check for any open accounting documents that are linked to the data you want to archive.
  You can also use the report SARA (Archive Administration) to check for archiving objects and their statuses.
  
  
  
  Clear Open Items:
  
  If you find any open items, you will need to clear them. This may involve posting adjustments, clearing accounts, or completing any pending transactions.
  
  
  
  Check G/L Totals:
  
  Review the G/L totals using transaction FAGLB03 (Display G/L Account Balances) to ensure there are no outstanding balances that need to be addressed.
  
  
  
  Run Archiving Object:
  
  After clearing the open documents and G/L totals, you can attempt to run the archiving process again using transaction SARA.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving for specific guidelines and best practices.
  
  
  
  Check for Custom Code:
  
  If there are custom developments or enhancements in your SAP system, ensure that they are not interfering with the archiving process.
  
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to Financial Accounting (FI) and Management Accounting (CO) in SAP.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions for this specific error.
  Transaction Codes: Familiarize yourself with transaction codes related to archiving, such as SARA (Archive Administration) and SARI (Archive Information System).
  
  By following these steps, you should be able to identify the cause of the FINS_ML_DB007 error and take the necessary actions to resolve it, allowing you to proceed with the archiving process.