How To Fix FINS_CO_ICO003 - Employee is missing for travel expense posting to project

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_CO_ICO - Intercompany processes

• Message number: 003

• Message text: Employee is missing for travel expense posting to project

What causes this issue?

You are posting a supplier invoice to a project with a document type
that is customized for a travel expense posting.
This document type triggers a specific posting logic, where the expenses
are first posted to the cost center of the employee.
Within the same transaction, there is an additional automatic reposting
of the expenses from the cost center to the project task (WBS element).
If the project is assigned to a different company, this is a
cross-company reposting.
This posting logic requires the employee to be specified in the supplier
invoice.

System Response

The supplier invoice cannot be posted.

How to fix this error?

Specify the employee or choose a different document type.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_CO_ICO003 - Employee is missing for travel expense posting to project ?

  The SAP error message FINS_CO_ICO003 indicates that there is an issue with the employee data when trying to post travel expenses to a project. Specifically, it means that the system cannot find the employee information required for the posting.
  Cause:
  
  Missing Employee Master Data: The employee for whom the travel expenses are being posted may not have been set up correctly in the system. This could mean that the employee does not exist in the relevant organizational unit or that their master data is incomplete.
  Incorrect Assignment: The employee may not be assigned to the project or the project may not be linked to the employee's cost center.
  Data Inconsistency: There may be inconsistencies in the employee's data, such as missing or incorrect information in the employee's profile or in the project assignment.
  Authorization Issues: The user may not have the necessary authorizations to post expenses for the specified employee.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Go to the employee master data in SAP (transaction code PA20 or PA30) and verify that the employee exists and is correctly set up.
  Ensure that the employee is assigned to the correct organizational unit and that all necessary data (such as cost center, project assignment, etc.) is complete.
  
  
  
  Verify Project Assignment:
  
  Check if the employee is assigned to the project in question. This can be done through the project management module (transaction code CJ20N).
  Ensure that the project is active and that the employee has the necessary roles assigned.
  
  
  
  Review Travel Expense Configuration:
  
  Ensure that the travel expense configuration is set up correctly in the system. This includes checking the settings for travel expenses and project postings.
  
  
  
  Check Authorizations:
  
  Verify that the user attempting to post the travel expenses has the necessary authorizations to do so for the specified employee.
  
  
  
  Consult with HR or Project Management:
  
  If the issue persists, consult with the HR department or project management team to ensure that all necessary data is correctly maintained and that there are no underlying issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), CJ20N (Project Builder), and others that may be useful for troubleshooting.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or solutions for this specific error message.
  User Roles and Authorizations: Review the roles and authorizations assigned to users in the system to ensure they align with the required permissions for posting travel expenses.
  
  By following these steps, you should be able to identify and resolve the issue causing the FINS_CO_ICO003 error message.