How To Fix FICUSTOM334 - An invoice should refer to an earmarked funds document

SAP Error Message - Details

• Message type: E = Error

• Message class: FICUSTOM - Customizable Messages for Funds Management

• Message number: 334

• Message text: An invoice should refer to an earmarked funds document

What causes this issue?

You want to post an invoice that refers to different purchase order
items. However, these purchase order items do not refer to one and the
same earmarked funds document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Only use purchase order items in the invoice that refer to the same
earmarked funds document.

Procedure for System Administrators

This message is usually displayed as a warning.
You can change the message type in Customizing activity
<DS:SIMG._ISPSFM_MV_SM30>Change Message Control</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FICUSTOM334 - An invoice should refer to an earmarked funds document ?

  The SAP error message FICUSTOM334 indicates that an invoice is attempting to reference an earmarked funds document, but there is an issue with the reference. This error typically arises in the context of public sector accounting or when dealing with budgetary control in SAP.
  Cause:
  The error occurs when:
  
  An invoice is created that does not properly reference an earmarked funds document (such as a commitment or reservation).
  The earmarked funds document may not exist, or it may not be in a status that allows it to be referenced.
  The invoice may not meet the necessary criteria to link to the earmarked funds document, such as incorrect document types or missing information.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Earmarked Funds Document: Ensure that the earmarked funds document exists and is in the correct status. You can do this by navigating to the relevant transaction (e.g., FMX1, FMX2) to view the earmarked funds.
  
  
  Verify Invoice Details: Review the invoice details to ensure that it is correctly referencing the earmarked funds document. Check for any discrepancies in the document type, amounts, or other relevant fields.
  
  
  Correct Document Type: Ensure that the document type of the invoice is compatible with the earmarked funds document. If necessary, change the document type to one that allows for the reference.
  
  
  Consult with Finance Team: If you are unsure about the earmarked funds or the invoice details, consult with your finance or accounting team to ensure that all necessary information is correct and complete.
  
  
  Review Configuration: If the issue persists, it may be necessary to review the configuration settings in SAP related to budgetary control and earmarked funds. This may require assistance from an SAP consultant or your IT department.
  
  
  Test in a Development Environment: If changes are made to the configuration or document types, it is advisable to test these changes in a development or test environment before applying them to the production system.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMX1: Create Earmarked Funds Document
  FMX2: Change Earmarked Funds Document
  FB60: Enter Incoming Invoices
  FBL1N: Vendor Line Item Display
  
  
  
  Documentation: Refer to SAP documentation or help files for more detailed information on managing earmarked funds and invoices.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.