How To Fix FICO1040 - &2: Validity period already used until &1; change not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: FICO1 -

• Message number: 040

• Message text: &2: Validity period already used until &1; change not possible

What causes this issue?

You want to edit a validity period that is already being used. The
system interprets a condition as being in use if the condition has at
least one validity period that has been used in application processes
(such as settlement and account).

System Response

The system does not allow you to make any changes.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FICO1040 - &2: Validity period already used until &1; change not possible ?

  The SAP error message FICO1040 indicates that there is an attempt to change a validity period in a financial document or configuration that has already been utilized. This typically occurs in the context of financial accounting (FI) or controlling (CO) modules when trying to modify a record that is already in use.
  Cause:
  
  Used Validity Period: The validity period you are trying to change has already been used in transactions or postings. This means that the system has already recorded data that falls within this period, making it impossible to alter the period without affecting the integrity of the data.
  Configuration Settings: The error may also arise from specific configuration settings in the system that prevent changes to already utilized periods.
  Document Status: The document or record you are trying to modify may be in a status that does not allow changes.
  
  Solution:
  
  Check Usage: Verify if there are any transactions or postings that have been made within the validity period you are trying to change. You can do this by reviewing the relevant financial documents or reports.
  Adjust Future Periods: If you need to make changes, consider adjusting the validity period for future transactions instead of the one that has already been used.
  Consult with a Functional Consultant: If you are unsure about the implications of changing the validity period, consult with an SAP FI/CO functional consultant. They can provide guidance on how to proceed without compromising data integrity.
  Use Transaction Codes: Use transaction codes like FB03 (Display Document) or FBL1N (Vendor Line Item Display) to check the documents associated with the validity period.
  Review Configuration: If the issue is related to configuration settings, review the settings in the relevant configuration areas (e.g., fiscal year variant, posting periods) to ensure they align with your business requirements.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation related to financial periods and document management to understand the implications of changing validity periods.
  User Permissions: Ensure that you have the necessary permissions to make changes to the financial documents or configurations.
  
  By following these steps, you should be able to address the FICO1040 error and understand the underlying issues related to validity periods in SAP.