How To Fix FI_E194 - Change of budget scope from overall to annual is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 194

• Message text: Change of budget scope from overall to annual is not allowed

What causes this issue?

Change in the budget scope from overall to annual for the fund type is
not allowed when budget exists for any fund using this fund type.

System Response

The system does not allow the change.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E194 - Change of budget scope from overall to annual is not allowed ?

  The SAP error message FI_E194, which states "Change of budget scope from overall to annual is not allowed," typically occurs in the context of budget management within the SAP system, particularly when dealing with budgetary control in the Financial Accounting (FI) module.
  Cause:
  This error arises when there is an attempt to change the budget scope from an overall budget to an annual budget. In SAP, the budget scope defines how the budget is structured and managed. The overall budget is typically used for a longer time frame, while the annual budget is more specific to a single fiscal year. The system does not allow for a direct change from one type of budget scope to another due to the potential implications on financial reporting and control.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Review Budget Settings: Check the current budget settings in the system. Ensure that you are not trying to change the budget scope inappropriately. If you need to change the budget type, you may need to create a new budget rather than modifying an existing one.
  
  
  Create a New Budget: If you need to switch from an overall budget to an annual budget, you may need to create a new budget with the desired scope instead of modifying the existing one.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines on budget management to understand the correct procedures for managing budget scopes.
  
  
  Check Authorizations: Ensure that you have the necessary authorizations to make changes to budget settings. Sometimes, restrictions may be in place that prevent certain changes.
  
  
  Contact SAP Support: If the issue persists and you are unable to resolve it, consider reaching out to SAP support or your internal SAP helpdesk for further assistance.
  
  
  Related Information:
  
  Budget Types: Familiarize yourself with the different types of budgets in SAP (e.g., overall budget, annual budget) and their implications on financial planning and reporting.
  Configuration Settings: Review the configuration settings in the SAP system related to budget management, which can be found in the IMG (Implementation Guide) under Financial Accounting.
  Training and Documentation: Consider training sessions or workshops on budget management in SAP to better understand the system's capabilities and limitations.
  
  By following these steps, you should be able to address the error and manage your budget settings effectively within SAP.