How To Fix FI_E195 - Change of budget scope from annual to overall is not recommended

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 195

• Message text: Change of budget scope from annual to overall is not recommended

What causes this issue?

Change in the budget scope from annual to overall for the fund type is
not allowed when budget exists for any fund using this fund type.

System Response

The system warns you of any possible problems.

How to fix this error?

Continue processing.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E195 - Change of budget scope from annual to overall is not recommended ?

  The SAP error message FI_E195, which states "Change of budget scope from annual to overall is not recommended," typically occurs in the context of budget management within the SAP system, particularly in the Public Sector Management (PSM) module or in the context of controlling budgets in general.
  Cause:
  This error message is triggered when there is an attempt to change the budget scope from an annual budget to an overall budget. The system is designed to prevent this change because it can lead to inconsistencies in budget tracking and reporting. The annual budget is typically used for yearly planning and control, while the overall budget encompasses a broader time frame, which can complicate financial management and reporting.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Review Budget Settings: Check the current budget settings in the system. Ensure that the budget scope is appropriate for your needs. If you need to change the budget scope, it may be necessary to create a new budget rather than modifying an existing one.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's financial policies to understand the implications of changing budget scopes. This can provide insights into best practices and the recommended approach for budget management.
  
  
  Use Correct Transaction Codes: Ensure that you are using the correct transaction codes for budget adjustments. For example, use transaction codes like FMBB (Budgeting) or FMX1 (Change Budget) appropriately.
  
  
  Seek Approval: If changing the budget scope is necessary, consult with your finance team or budget manager to get the necessary approvals and guidance on how to proceed without violating internal controls.
  
  
  System Configuration: If you believe that the change is necessary and should be allowed, you may need to consult with your SAP Basis or configuration team to see if there are any settings that can be adjusted to allow for this change, although this is generally not recommended.
  
  
  Training and Awareness: Ensure that all users involved in budget management are trained on the implications of changing budget scopes and the correct procedures to follow.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional context or solutions for this error message. SAP Notes often contain patches or configuration changes that can help resolve specific issues.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  Documentation: Review the SAP Help Portal for detailed documentation on budget management and the implications of different budget scopes.
  
  By following these steps, you should be able to address the FI_E195 error and manage your budget settings effectively within SAP.