How To Fix FI_E023 - For fiscal yr based encumbrance, the whole fiscal yr will be open

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 023

• Message text: For fiscal yr based encumbrance, the whole fiscal yr will be open

What causes this issue?

If your FM area area is configured not to use period-based encumbrance
tracking and you attempt to define opening periods that
fall inside the fiscal year, the system changes the interval so
that the whole fiscal year is open, including the special periods.

System Response

The system changes the 'From period' and 'To period' interval to
include all of the periods and special periods for a fiscal year.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E023 - For fiscal yr based encumbrance, the whole fiscal yr will be open ?

  The SAP error message FI_E023 typically indicates an issue related to fiscal year-based encumbrance accounting. This error occurs when you attempt to post a transaction that requires the entire fiscal year to be open for posting, but it is not. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Fiscal Year Closure: The fiscal year you are trying to post to may be closed or not fully open. In SAP, if a fiscal year is closed, you cannot post any transactions to it.
  Encumbrance Accounting Settings: The system may require that the entire fiscal year be open for encumbrance accounting to function correctly. This is often the case in public sector accounting or when using specific encumbrance management features.
  Posting Period Settings: The posting periods for the fiscal year may not be configured correctly, or the specific period you are trying to post to is closed.
  
  Solution:
  
  Open the Fiscal Year: Ensure that the fiscal year you are trying to post to is open. You can do this by navigating to the transaction code OB52 (Change View "Posting Periods": Overview) and checking the settings for the fiscal year.
  Adjust Posting Periods: If the fiscal year is closed, you may need to adjust the posting periods to allow postings. This can be done in the same transaction (OB52) by changing the status of the relevant periods.
  Check Encumbrance Settings: Review the configuration settings for encumbrance accounting in your system. Ensure that the settings align with your organization's accounting policies and that the fiscal year is set up to allow encumbrance postings.
  Consult with Finance Team: If you are unsure about making changes to the fiscal year or posting periods, consult with your finance or accounting team to ensure compliance with your organization’s policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB52 (for posting periods) and S_ALR_87012086 (for fiscal year settings).
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation on encumbrance accounting and fiscal year management to understand the implications of opening or closing fiscal years.
  
  By following these steps, you should be able to resolve the FI_E023 error and successfully post your transactions. If the issue persists, consider reaching out to your SAP support team for further assistance.