How To Fix FI563 - Actual data will be irretrievable

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 563

• Message text: Actual data will be irretrievable

What causes this issue?

You want to delete the actual data in a production system.

System Response

You are not allowed to delete the actual data.

How to fix this error?

You cannot reconstruct the actual data and you may not delete it.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI563 - Actual data will be irretrievable ?

  The SAP error message FI563 ("Actual data will be irretrievable") typically occurs in the context of financial accounting when there is an issue with the posting of actual data in the system. This error can arise due to various reasons, including:
  Causes:
  
  Data Inconsistency: There may be inconsistencies in the data being posted, such as missing or incorrect account assignments.
  Posting Period Issues: The posting period may be closed, preventing any further postings to that period.
  Document Type Restrictions: The document type being used may have restrictions that prevent the posting of actual data.
  Configuration Issues: There may be configuration settings in the financial accounting module that are not set up correctly.
  Authorization Issues: The user may not have the necessary authorizations to post actual data.
  
  Solutions:
  
  Check Posting Period: Ensure that the posting period is open. You can do this by navigating to the transaction code OB52 to check and adjust the posting periods.
  Review Document Type: Verify that the document type being used allows for the posting of actual data. You can check this in the configuration settings.
  Data Validation: Review the data being posted for any inconsistencies or missing information. Ensure that all required fields are filled out correctly.
  Authorization Check: Ensure that the user has the necessary authorizations to perform the posting. This can be checked with the security team or through transaction SU53.
  Consult Configuration: If the issue persists, consult with your SAP configuration team to review the settings related to financial postings and ensure they are correctly configured.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB50 (General Ledger Account Posting), FB01 (Post Document), and OB52 (Manage Posting Periods).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation or help files related to financial postings and error handling for further insights.
  
  If the issue continues after trying the above solutions, it may be beneficial to engage with SAP support or your internal SAP team for more in-depth troubleshooting.