How To Fix FI196 - Invoices belonging to a residual item could not be found

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 196

• Message text: Invoices belonging to a residual item could not be found

What causes this issue?

You want to post a residual item without an invoice reference. This is
not possible since payment matching is active in <LS>Funds Management
</>.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter an invoice reference for the residual item.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI196 - Invoices belonging to a residual item could not be found ?

  The SAP error message FI196, which states "Invoices belonging to a residual item could not be found," typically occurs in the context of financial accounting when dealing with residual items in accounts payable or accounts receivable. This error indicates that the system is unable to locate the original invoices that correspond to a residual item, which can happen for several reasons.
  Causes:
  
  Missing Invoices: The original invoices may have been deleted or not posted correctly.
  Incorrect Document Flow: There may be an issue with the document flow where the residual item does not have a corresponding invoice.
  Data Inconsistencies: There could be inconsistencies in the database or issues with the data integrity.
  Posting Errors: Errors during the posting process may have led to incomplete or incorrect entries.
  Clearing Issues: If the residual item was supposed to be cleared against an invoice that is not available, this error can occur.
  
  Solutions:
  
  Check Invoice Status: Verify if the original invoices exist in the system. Use transaction codes like FB03 to display the invoice documents and ensure they are posted correctly.
  Review Document Flow: Use transaction code FB03 to check the document flow for the residual item and see if the corresponding invoices are linked properly.
  Repost Invoices: If the invoices are missing, you may need to repost them or create new invoices to match the residual items.
  Clear Residual Items: If the residual item is no longer relevant, consider clearing it using transaction code F-44 (for accounts payable) or F-32 (for accounts receivable).
  Data Consistency Check: Run a data consistency check using transaction code FBRA to reverse any incorrect postings and then reprocess the transactions.
  Consult with IT Support: If the issue persists, it may be necessary to consult with your SAP support team or IT department to investigate any underlying database issues or configuration problems.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), F-44 (Clear Vendor), F-32 (Clear Customer), and FBRA (Reset Cleared Items).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide specific guidance or fixes for known bugs.
  Documentation: Review SAP documentation or user manuals related to accounts payable and accounts receivable processes for further insights into handling residual items.
  
  By following these steps, you should be able to identify the cause of the FI196 error and implement a solution to resolve it.