How To Fix FCO_AVC_CC201 - The budget tolerance limit of &3% for cost center &2 has been reached.

SAP Error Message - Details

• Message type: E = Error

• Message class: FCO_AVC_CC - Availability Control: Cost Centers

• Message number: 201

• Message text: The budget tolerance limit of &3% for cost center &2 has been reached.

What causes this issue?

If you debit cost center &V1&, the budget tolerance limit of &V3&% for
the budget-carrying cost center and account group combination (&V2&)
would be exceeded.
Please consult the cost center manager &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FCO_AVC_CC201 - The budget tolerance limit of &3% for cost center &2 has been reached. ?

  The SAP error message FCO_AVC_CC201 indicates that the budget tolerance limit for a specific cost center has been reached. This message is part of the budget control functionality in SAP, which helps organizations manage their budgets effectively by monitoring expenditures against predefined limits.
  Cause:
  
  Budget Limit Reached: The primary cause of this error is that the actual costs incurred for the specified cost center have reached or exceeded the budget tolerance limit set for that cost center.
  Tolerance Settings: The tolerance limit is defined in the system and can be set as a percentage of the budget. If the actual costs exceed this limit, the system will trigger this error message.
  Configuration Issues: There may be issues with how the budget is configured in the system, such as incorrect budget amounts or tolerance levels.
  
  Solution:
  
  
  Review Budget Settings:
  
  Check the budget settings for the cost center in question. Ensure that the budget is correctly defined and that the tolerance limits are appropriate for your organization's needs.
  You can do this by navigating to the relevant configuration in SAP (usually in the Controlling module).
  
  
  
  Adjust Tolerance Limits:
  
  If the tolerance limit is too restrictive, consider adjusting it to allow for more flexibility. This can be done in the configuration settings for budget control.
  
  
  
  Increase Budget:
  
  If the costs are expected to exceed the budget due to legitimate reasons (e.g., increased project scope), consider increasing the budget for the cost center.
  
  
  
  Monitor Expenditures:
  
  Regularly monitor expenditures against the budget to avoid reaching the tolerance limit unexpectedly. This can help in making timely adjustments.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or controlling team. They can provide insights into budget management and help resolve the issue.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like KP06 (Change Plan Data) or KSB1 (Cost Centers: Actual Line Items) to review and manage cost center budgets.
  Budget Control Configuration: The configuration for budget control can be found in the SAP IMG under Controlling -> Budgeting -> Budget Control.
  Tolerance Levels: Tolerance levels can be set for different types of budget control (e.g., overall budget, commitment budget) and can vary by cost center or project.
  
  By addressing the underlying cause of the error and making necessary adjustments, you can resolve the issue and continue processing transactions related to the affected cost center.