How To Fix FCO_AVC_CC112 - The budget amount (&4) for cost center &1 is negative.

SAP Error Message - Details

• Message type: E = Error

• Message class: FCO_AVC_CC - Availability Control: Cost Centers

• Message number: 112

• Message text: The budget amount (&4) for cost center &1 is negative.

What causes this issue?

The total budget amount (&V4&) for cost center &V1& with account group
&V3& in fiscal year &V2& is negative.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Ensure that the total budget amounts for cost centers are greater than
or equal to zero.

Procedure for System Administrators

How can this happen?

The following budget data is allowed:
Cost center 001 has a budget amount of 150 EUR, with 0 EUR for
commitments and 0 EUR for actual costs.
Under <LS>Sender Items</>, cost center 001 with account group A has a
budget amount of 200 EUR.
Under <LS>Receiver Items</>, cost center 001, with account group A, has
a budget amount of 100 EUR and cost center 002, with account group A,
has a budget amount of 100 EUR.
Sender Items
Cost Center,,Account Group,,Budget Amount
001,,A,,200 EUR
<LS>Receiver</> Items
Cost Center,,Account Group,,Budget Amount
001,,A,,100 EUR
001,,A,,100 EUR
The budget data can be used in the budget transfer because after the
budget transfer has been performed, the total budget amount for cost
center 001, with account group A, is 150 EUR - (200 EUR -100 EUR) = 50
EUR.
The following budget data isn't allowed:
Cost center 003 has a budget amount of 500 EUR, with 0 EUR for
commitments and 0 EUR for actual costs.
Under Sender Items, cost center 003, with account group B, has a budget
amount of 700 EUR.
Under Receiver Items, cost center 004, with account group B, has a
budget amount of 100 EUR and cost center 002, with account group A, has
a budget amount of 100 EUR.
<LS>Sender Items</>
Cost Center,,Account Group,,Budget Amount
003,,B,,700 EUR
<LS>Receiver Items</>
Cost Center,,Account Group,,Budget Amount
004,,B,,700 EUR
The budget data cannot be used in the budget transfer because after the
budget transfer has been performed, the total budget amount for cost
center 003, with account group B, would be 500 EUR - 700 EUR = <LS>-200
</> EUR.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FCO_AVC_CC112 - The budget amount (&4) for cost center &1 is negative. ?

  The SAP error message FCO_AVC_CC112 indicates that there is a budget amount for a specific cost center that is negative. This typically occurs in the context of budget control and management accounting within SAP, where budgets are set for various cost centers to monitor and control spending.
  Cause:
  
  Negative Budget Entry: The most common cause is that a budget has been defined with a negative amount for the specified cost center.
  Incorrect Configuration: There may be an issue with the configuration of budget settings in the system, leading to unintended negative values.
  Data Entry Error: A user may have mistakenly entered a negative budget amount during the budget planning process.
  Budget Release Issues: If the budget was released incorrectly or not at all, it may lead to discrepancies in the budget amounts.
  
  Solution:
  
  
  Review Budget Settings: Check the budget settings for the cost center in question. Ensure that the budget amount is set correctly and is not negative.
  
  Navigate to the relevant transaction (e.g., KP06 for cost center planning) and verify the budget entries.
  
  
  
  Adjust Budget Amount: If the budget amount is indeed negative and it should not be, adjust it to a positive value.
  
  You can do this by using the appropriate transaction to change the budget (e.g., KP06 for planning or FMBB for budget adjustments).
  
  
  
  Check Configuration: If the negative budget is not intentional, review the configuration settings for budget control in the system. Ensure that the budget control settings are correctly defined.
  
  
  Consult with Finance Team: If you are unsure about the budget amounts or the implications of changing them, consult with your finance or controlling team to ensure compliance with financial policies.
  
  
  Run Reports: Use SAP reports to analyze budget consumption and identify any discrepancies that may have led to the negative budget.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KP06 (Cost Center Planning), FMBB (Budgeting), and S_ALR_87013611 (Budget/Actual Comparison).
  Budget Control: Understand the principles of budget control in SAP, including how budgets are created, released, and monitored.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for budget management to ensure adherence to best practices.
  
  By addressing the root cause of the negative budget amount and making the necessary adjustments, you should be able to resolve the error message FCO_AVC_CC112.