How To Fix FB663 - Vendor & not created, account group & has internal number assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: FB - Batch Programs

• Message number: 663

• Message text: Vendor & not created, account group & has internal number assignment

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FB663 - Vendor & not created, account group & has internal number assignment ?

  The SAP error message FB663 indicates that a vendor cannot be created because the specified account group has internal number assignment. This means that the system is set up to automatically generate vendor numbers for this account group, and you are trying to manually assign a vendor number, which is not allowed.
  Cause:
  
  Account Group Configuration: The account group you are trying to use for the vendor has been configured to use internal number assignment. This means that the system will generate the vendor number automatically.
  Manual Number Assignment Attempt: You may be attempting to manually enter a vendor number when creating a new vendor, which conflicts with the internal number assignment setting.
  
  Solution:
  
  Use Internal Number Assignment: When creating a vendor for an account group that has internal number assignment, leave the vendor number field blank. The system will automatically generate a vendor number for you.
  Change Account Group Settings: If you need to manually assign vendor numbers, you can change the configuration of the account group to allow external number assignment. This requires access to the configuration settings in SAP:
  
  Go to transaction code OBAS (or SPRO for configuration).
  Navigate to Financial Accounting (New) > Accounts Payable > Vendor Accounts > Master Data > Define Account Groups with Screen Layout (Vendors).
  Select the relevant account group and change the number assignment from "Internal" to "External" if appropriate. Note that this change may have implications for your business processes and should be done with caution.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  FB60 - Enter Incoming Invoice
  XK01 - Create Vendor (General)
  OBAS - Define Account Groups
  
  
  Documentation: Refer to SAP Help documentation for detailed information on vendor master data and account group configurations.
  User Roles: Ensure that you have the necessary authorizations to create vendors and modify account group settings.
  
  Best Practices:
  
  Always check the configuration of the account group before creating a vendor.
  If you frequently encounter this error, consider reviewing your vendor creation process and training users on the correct procedures.
  Document any changes made to account group settings to maintain clarity in your SAP environment.