How To Fix FARP_MESSAGE034 - Not all Cleared Items are shown, because items have been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: FARP_MESSAGE - message for ap/ar apps

• Message number: 034

• Message text: Not all Cleared Items are shown, because items have been archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FARP_MESSAGE034 - Not all Cleared Items are shown, because items have been archived ?

  The SAP error message FARP_MESSAGE034 indicates that not all cleared items are displayed in the report or transaction because some of these items have been archived. This typically occurs in financial reporting or accounts receivable/payable transactions where historical data is stored in an archived state to optimize system performance and manage data volume.
  Cause:
  
  Archiving Process: SAP systems often archive older financial documents to improve performance and reduce database size. When items are archived, they are no longer available in the active database for reporting or transaction purposes.
  Selection Criteria: The report or transaction you are running may have selection criteria that do not include archived items, leading to incomplete data being displayed.
  
  Solution:
  
  Check Archiving Settings: Review the archiving settings in your SAP system to understand which items have been archived and the criteria used for archiving.
  Access Archived Data: If you need to view the archived items, you can use the SAP Archive Information System (transaction code SARA) to access archived data. You may need to consult with your SAP Basis or system administrator to retrieve specific archived documents.
  Adjust Reporting Parameters: If applicable, adjust the parameters of your report or transaction to include archived items, if the system allows for such an option.
  Re-run the Report: After making the necessary adjustments or retrieving the archived data, re-run the report to see if the cleared items are now displayed.
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to financial documents (e.g., FI documents, customer/vendor line items) to understand what data is archived.
  Transaction Codes: Common transaction codes related to archiving include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  Documentation: Refer to SAP documentation or help resources for detailed instructions on how to manage and access archived data.
  User Authorizations: Ensure that you have the necessary authorizations to access archived data or to run reports that include archived items.
  
  If the issue persists or if you require further assistance, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored guidance based on your specific system configuration and requirements.