How To Fix F9653 - Achive index life &1 is less than document life &2

SAP Error Message - Details

• Message type: E = Error

• Message class: F9 - Messages from all FI Archiving and Deletion Programs

• Message number: 653

• Message text: Achive index life &1 is less than document life &2

What causes this issue?

Archive index life &V1& is shorter than document life &V2&. Archive
index life &V1& must not be shorter than document life &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain the value in line with the above information.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F9653 - Achive index life &1 is less than document life &2 ?

  The SAP error message F9653 indicates that there is a discrepancy between the archive index life and the document life for a particular document. Specifically, it means that the defined life span of the archive index (which is used to manage archived documents) is shorter than the life span of the actual document itself. This can lead to issues when trying to access or manage archived documents.
  Cause:
  
  Configuration Mismatch: The archive index life and document life are configured differently in the system. The document life is typically set to a longer duration than the archive index life.
  Incorrect Settings: The settings for the archiving object may not have been properly defined, leading to this inconsistency.
  Changes in Policy: Changes in retention policies or archiving strategies may have resulted in the current configuration being out of sync.
  
  Solution:
  
  Review Configuration: Check the configuration settings for the archiving object in transaction code SARA. Ensure that the archive index life is set to a value that is equal to or greater than the document life.
  Adjust Settings: If the archive index life is indeed shorter, you will need to adjust it. This can be done in the archiving object settings:
  
  Go to transaction SARA.
  Select the relevant archiving object.
  Click on "Settings" and then "Define Archive Index".
  Modify the "Archive Index Life" to be equal to or greater than the "Document Life".
  
  
  Consult Documentation: Review SAP documentation or notes related to archiving and retention policies to ensure compliance with best practices.
  Test Changes: After making changes, test the archiving process to ensure that the error does not occur again.
  
  Related Information:
  
  Archiving Object: Each archiving object in SAP has specific settings for document life and archive index life. Understanding these settings is crucial for effective data management.
  Retention Management: Familiarize yourself with SAP's retention management features, which help in managing the lifecycle of documents and data.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  Transaction Codes: Familiarize yourself with transaction codes like SARA (Archive Administration) and SARI (Archive Information System) for managing archiving processes.
  
  By ensuring that the archive index life is appropriately configured in relation to the document life, you can resolve the F9653 error and maintain a smooth archiving process in your SAP system.