How To Fix F9231 - Archive index for &1 &2 is blocked by user &3 from deletion

SAP Error Message - Details

• Message type: E = Error

• Message class: F9 - Messages from all FI Archiving and Deletion Programs

• Message number: 231

• Message text: Archive index for &1 &2 is blocked by user &3 from deletion

What causes this issue?

Currently the entry cannot be removed from the archive index because
another user has assigned a long-term block to it. You can delete the
index only after this block becomes outdated or is removed.

System Response

The entry remains in the archive index.

How to fix this error?

Contact the user who set the block or your system administrator to have
one of them remove the block.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F9231 - Archive index for &1 &2 is blocked by user &3 from deletion ?

  The SAP error message F9231 indicates that an archive index for a specific object (identified by &1 and &2) is blocked from deletion by a user (identified by &3). This typically occurs in the context of archiving data in SAP, where certain records are marked to prevent their deletion due to various reasons, such as ongoing processes or user restrictions.
  Cause:
  
  User Lock: The archive index is locked by a user, which prevents the deletion of archived data. This could be due to a user actively working with the data or having set a lock for administrative purposes.
  Ongoing Processes: There may be ongoing processes or transactions that are still referencing the archived data, leading to a lock.
  Configuration Settings: Certain configuration settings in the archiving process may prevent deletion until specific conditions are met.
  
  Solution:
  
  Identify the User: Check which user is blocking the deletion by looking at the user ID mentioned in the error message. You can use transaction codes like SM12 to view and manage locks.
  Release the Lock: If the user is no longer working with the data, you can release the lock manually. However, ensure that this action does not disrupt any ongoing processes.
  Check for Ongoing Processes: Investigate if there are any ongoing processes that might be using the archived data. If so, wait for those processes to complete before attempting to delete the archive index again.
  Consult with the User: If the user is still active, consult with them to understand why the lock is in place and if it can be released.
  Review Archiving Configuration: If the issue persists, review the archiving configuration settings to ensure that they are set correctly and that there are no additional restrictions in place.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: Archive Administration
  SM12: Display and manage locks
  SARI: Archive Information System
  
  
  SAP Notes: Check SAP Notes for any known issues or updates related to archiving and deletion processes.
  Documentation: Review SAP documentation on archiving to understand the implications of locking and deletion processes.
  
  If the problem continues after following these steps, it may be necessary to involve your SAP Basis team or consult SAP support for further assistance.