How To Fix F9009 - Administrative data exists for all archive files

SAP Error Message - Details

• Message type: E = Error

• Message class: F9 - Messages from all FI Archiving and Deletion Programs

• Message number: 009

• Message text: Administrative data exists for all archive files

trados = fi

What causes this issue?

You want to edit management data for archiving object FI_DOCUMNT.
However, management data already exists for all relevant archive files.

System Response

The processing was terminated.

How to fix this error?

The existing management data is usually correct, and no further action
is necessary.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F9009 - Administrative data exists for all archive files ?

  The SAP error message F9009, which states "Administrative data exists for all archive files," typically occurs when there is an attempt to delete or manage archived data in the SAP system, but the system finds that administrative data (metadata) related to the archived files is still present. This can prevent the deletion or modification of the archived files.
  Cause:
  
  Existing Administrative Data: The error indicates that there is still administrative data associated with the archived files. This data is necessary for tracking and managing the archived documents.
  Incomplete Archiving Process: If the archiving process was not completed properly, it may leave behind administrative data that prevents further actions.
  System Configuration Issues: There may be configuration settings in the archiving object that are not aligned with the current state of the archived data.
  
  Solution:
  
  Check Administrative Data: Use transaction code SARA to check the administrative data for the archiving object in question. You can view the status of the archived files and see if there are any inconsistencies.
  Delete Administrative Data: If you determine that the administrative data is no longer needed, you can delete it using the appropriate transaction (usually SARA). However, be cautious with this step, as it may affect the integrity of your archived data.
  Reprocess Archiving: If the archiving process was incomplete, you may need to reprocess the archiving job to ensure that all data is correctly archived and that administrative data is properly managed.
  Consult Documentation: Review the SAP documentation for the specific archiving object you are working with to understand the requirements and processes involved.
  Contact SAP Support: If the issue persists and you are unable to resolve it, consider reaching out to SAP support for assistance. They can provide guidance based on the specific details of your system and the archiving object in question.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and SARE (Archive Explorer).
  Archiving Objects: Understand the specific archiving objects you are working with, as each may have unique requirements and processes.
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  Backup: Always ensure that you have a backup of your data before making changes to archived files or administrative data.
  
  By following these steps, you should be able to address the F9009 error and manage your archived data effectively.