How To Fix F9007 - Administrative data for archive & could not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: F9 - Messages from all FI Archiving and Deletion Programs

• Message number: 007

• Message text: Administrative data for archive & could not be deleted

What causes this issue?

Administrative data on archiving object &V2& for archive &V1& could not
be deleted.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F9007 - Administrative data for archive & could not be deleted ?

  The SAP error message F9007, which states "Administrative data for archive & could not be deleted," typically occurs when there is an issue with the archiving process in SAP, particularly related to financial documents. This error indicates that the system is unable to delete the administrative data associated with archived documents.
  Causes:
  
  Missing Authorization: The user may not have the necessary authorizations to delete the administrative data.
  Data Integrity Issues: There may be inconsistencies or integrity issues in the database that prevent the deletion of the administrative data.
  Archiving Object Configuration: The archiving object may not be configured correctly, leading to issues during the deletion process.
  Open Documents: There may be open documents or references that are preventing the deletion of the administrative data.
  System Lock: The system may be locked or in a state that prevents changes to the data.
  
  Solutions:
  
  Check Authorizations: Ensure that the user has the necessary authorizations to perform the deletion. This can be done by checking the user's roles and permissions in the SAP system.
  Review Archiving Configuration: Verify the configuration of the archiving object in transaction SARA. Ensure that all settings are correct and that the archiving process has been completed successfully.
  Check for Open Documents: Use transaction codes like FB03 (Display Document) to check if there are any open documents that reference the archived data. Resolve any issues with these documents before attempting to delete the administrative data.
  Database Consistency Check: Perform a consistency check on the database to identify and resolve any integrity issues. This may involve using transaction codes like SE11 (Data Dictionary) or SE14 (Database Utility).
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates available that resolve known issues.
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance. Provide them with detailed information about the error and the steps you have already taken.
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how to configure and execute it properly.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and others related to financial document management.
  Documentation: Review SAP documentation and guides related to archiving and data management for best practices and troubleshooting tips.
  
  By following these steps, you should be able to identify the cause of the F9007 error and implement a solution to resolve it.