How To Fix F6856 - Commitment item &1/&2/&3 did not have a hierarchy record

SAP Error Message - Details

• Message type: E = Error

• Message class: F6 - Funds Management Master Data Maintenance

• Message number: 856

• Message text: Commitment item &1/&2/&3 did not have a hierarchy record

What causes this issue?

You want to create commitment item &V3& in client &V1& and FM area &V2&
and you have no made any entries for the hierarchy relating to other
commitment items.

System Response

The commitment item is created as a top commitment item.

How to fix this error?

Check whether the commitment item should be created as a top commitment
item.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F6856 - Commitment item &1/&2/&3 did not have a hierarchy record ?

  The SAP error message F6856 indicates that a commitment item does not have a corresponding hierarchy record in the system. This typically occurs in the context of budget control and commitment management within SAP's Public Sector Management (PSM) or Controlling (CO) modules.
  Cause:
  
  Missing Hierarchy Record: The commitment item specified in the error message does not have a defined hierarchy in the system. This can happen if the commitment item was created without the necessary hierarchy setup.
  Configuration Issues: There may be issues in the configuration of the budget structure or the hierarchy settings in the system.
  Data Migration Issues: If data was migrated from another system or if there were changes in the configuration, it might lead to inconsistencies in the hierarchy records.
  
  Solution:
  
  
  Check Hierarchy Configuration:
  
  Go to the configuration settings for commitment items and ensure that the hierarchy for the specified commitment item is correctly defined.
  Use transaction codes like OBD2 (for defining commitment item hierarchies) to check if the hierarchy exists.
  
  
  
  Create Missing Hierarchy Records:
  
  If the hierarchy record is indeed missing, you will need to create it. This can be done through the configuration settings where you define the hierarchy for commitment items.
  
  
  
  Review Commitment Item Settings:
  
  Ensure that the commitment item is correctly set up in the system. Check if it is assigned to the correct budget structure and if it is active.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific guidance on setting up commitment item hierarchies.
  
  
  
  Testing:
  
  After making changes, test the transaction that triggered the error to ensure that the issue is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBD2 for hierarchy maintenance, S_ALR_87013558 for budget reports, and FMAVCR01 for commitment item reports.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to view and modify commitment item hierarchies.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the relevant module.