How To Fix F6585 - Change not possible as funds center &1 already posted to in fis.year &2

SAP Error Message - Details

• Message type: E = Error

• Message class: F6 - Funds Management Master Data Maintenance

• Message number: 585

• Message text: Change not possible as funds center &1 already posted to in fis.year &2

What causes this issue?

Transaction data exists.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

For detailed information, call the error log using transaction SLG1.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F6585 - Change not possible as funds center &1 already posted to in fis.year &2 ?

  The SAP error message F6585 indicates that a change to a funds center is not possible because there are already postings made to that funds center in the specified fiscal year. This is a common issue in SAP when dealing with budgetary control and fund management.
  Cause:
  
  Postings Exist: The primary cause of this error is that there are financial transactions (such as expenses, revenues, or budget postings) that have already been recorded against the funds center in the specified fiscal year.
  Data Integrity: SAP enforces data integrity rules to prevent changes that could lead to inconsistencies in financial reporting and budget management.
  
  Solution:
  To resolve this error, you can consider the following approaches:
  
  
  Check Existing Postings:
  
  Review the postings made to the funds center in the specified fiscal year. You can use transaction codes like KSB1 (Cost Centers: Actual Line Items) or S_ALR_87013558 (Budget/Actual/Commitment) to analyze the transactions.
  
  
  
  Revert or Adjust Postings:
  
  If possible, reverse or adjust the postings that are causing the issue. This may involve creating reversal entries or adjusting the budget.
  
  
  
  Change in a Future Fiscal Year:
  
  If the change to the funds center is not urgent, consider making the change in a future fiscal year where no postings exist.
  
  
  
  Consult with Finance Team:
  
  Collaborate with your finance or controlling team to understand the implications of changing the funds center and to explore alternative solutions.
  
  
  
  Use of Custom Programs:
  
  In some cases, organizations may have custom programs or transactions that allow for more flexibility in managing funds centers. Check with your SAP support team.
  
  
  
  SAP Notes and Support:
  
  Check for any relevant SAP Notes that may provide additional guidance or solutions for this specific error message. You can search the SAP Support Portal for updates or patches.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management and funds center reporting, such as FMBB (Budgeting), FMX1 (Change Budget), and FMBT (Budget Transfer).
  Configuration Settings: Review the configuration settings for funds management in your SAP system to ensure they align with your organization's policies and procedures.
  Documentation: Ensure that you have proper documentation for any changes made to funds centers, as this can help in audits and compliance checks.
  
  By following these steps, you should be able to address the error message F6585 effectively.