How To Fix F6202 - Commitment item is already in use

SAP Error Message - Details

• Message type: E = Error

• Message class: F6 - Funds Management Master Data Maintenance

• Message number: 202

• Message text: Commitment item is already in use

What causes this issue?

You want to change the attributes of a commitment item which is already
assigned to an FM area/fiscal year.

System Response

The system does not execute the change.

How to fix this error?

Check your entry.
If the commitment item was not yet budgeted and posted to, you can
execute the desired change after you have dissolved all assignments to
FM area/fiscal year for this commitment item.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F6202 - Commitment item is already in use ?

  The SAP error message F6202, which states "Commitment item is already in use," typically occurs in the context of financial transactions, particularly when dealing with budgetary control and commitment items in SAP's Public Sector Management (PSM) or Controlling (CO) modules. This error indicates that the commitment item you are trying to use is already associated with another transaction or document, preventing you from using it again in the current context.
  Causes:
  
  Duplicate Usage: The commitment item is already assigned to another transaction, such as a purchase order, commitment, or another financial document.
  Incorrect Document Status: The document you are trying to process may be in a status that does not allow changes or reassignments.
  Configuration Issues: There may be configuration settings in the system that restrict the use of certain commitment items under specific conditions.
  Data Integrity Issues: There could be inconsistencies in the data that lead to the system believing the commitment item is still in use.
  
  Solutions:
  
  
  Check Existing Transactions: Review the existing transactions or documents that are using the commitment item. You can do this by using transaction codes like ME53N (Display Purchase Requisition) or ME23N (Display Purchase Order) to see if the commitment item is linked to any active documents.
  
  
  Change Commitment Item: If the commitment item is indeed in use and cannot be released, consider using a different commitment item for your transaction.
  
  
  Release or Close Transactions: If possible, release or close the transactions that are currently using the commitment item. This may involve changing the status of the document or completing the transaction.
  
  
  Consult with Configuration Team: If you suspect that the issue is related to configuration settings, consult with your SAP configuration team to review the settings related to commitment items and budgetary control.
  
  
  Check for Data Integrity: Run data consistency checks or reports to identify any potential data integrity issues that may be causing the error.
  
  
  SAP Notes and Support: If the issue persists, check for any relevant SAP Notes that may address this specific error. You can search the SAP Support Portal for updates or patches that may resolve the issue.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FBL5N: Customer Line Item Display
  
  
  Documentation: Review SAP documentation related to budgetary control and commitment items for a deeper understanding of how they function within the system.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to perform the actions you are attempting, as restrictions may also lead to errors.
  
  If you continue to experience issues, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP financial modules for further assistance.