How To Fix F6165 - Commitment item is already in use

SAP Error Message - Details

• Message type: E = Error

• Message class: F6 - Funds Management Master Data Maintenance

• Message number: 165

• Message text: Commitment item is already in use

What causes this issue?

You are trying to change the attributes of a commitment item already
used in a different chart variant.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your entry.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F6165 - Commitment item is already in use ?

  The SAP error message F6165, which states "Commitment item is already in use," typically occurs in the context of financial transactions, particularly when dealing with budgetary control and commitment items in SAP's Public Sector Management (PSM) or Controlling (CO) modules. This error indicates that the commitment item you are trying to use is already associated with another transaction or document, preventing you from using it again in the current context.
  Causes:
  
  Duplicate Usage: The commitment item is already assigned to another transaction, such as a purchase order, commitment, or another financial document.
  Incorrect Document Status: The document you are trying to process may be in a status that does not allow changes or reassignments.
  Configuration Issues: There may be configuration settings in the system that restrict the use of certain commitment items under specific conditions.
  Budget Availability: The commitment item may be locked due to budget availability checks or other budgetary control mechanisms.
  
  Solutions:
  
  Check Existing Transactions: Review the existing transactions that are using the commitment item. You can do this by using transaction codes like FMBB (for budgetary control) or ME23N (for purchase orders) to see where the commitment item is currently in use.
  Change Commitment Item: If possible, consider using a different commitment item that is not currently in use.
  Release or Close Transactions: If the existing transaction is no longer needed, consider releasing or closing it to free up the commitment item.
  Review Document Status: Ensure that the document you are trying to process is in a status that allows for the use of the commitment item.
  Consult Configuration: If you suspect a configuration issue, consult with your SAP administrator or functional consultant to review the settings related to commitment items and budgetary control.
  Check for Locks: Sometimes, the commitment item may be locked due to ongoing processes. Check if there are any locks on the item and resolve them if necessary.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB, FMAVCR01, and ME23N for budgetary control and purchase order management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation on commitment items, budgetary control, and financial transactions to understand the context and rules governing their use.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.