How To Fix F5A428 - The clearing document is a reversal that cannot be posted with FB08

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 428

• Message text: The clearing document is a reversal that cannot be posted with FB08

What causes this issue?

The reversal document was posted via the accounting interface. This
automatically cleared the document to be reversed and the reversal
document in FI. When a clearing is reset, the system also resets the
reversal information in FI. However, the reversal information is
retained in the source document of the sending application.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

INCLUDE 'CUSTOMIZED_MESSAGE_INFO' OBJECT DOKU ID TX

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A428 - The clearing document is a reversal that cannot be posted with FB08 ?

  The SAP error message F5A428 indicates that you are trying to reverse a clearing document using the transaction code FB08, but the system has determined that this reversal cannot be processed in this manner. This typically occurs when the document you are attempting to reverse is a clearing document that has specific restrictions.
  Cause:
  
  Clearing Document Type: The document you are trying to reverse is a clearing document (e.g., a document that has already cleared open items) and cannot be reversed using FB08.
  Document Status: The document may be in a status that does not allow for reversal, such as being part of a closed period or having been processed in a way that restricts its reversal.
  Configuration Settings: There may be configuration settings in the SAP system that prevent the reversal of certain types of documents.
  
  Solution:
  
  
  Use the Correct Transaction: Instead of using FB08, you may need to use a different transaction code to reverse the clearing document. For example, you can use:
  
  FBRA: This transaction is specifically designed for reversing clearing documents.
  F.80: This transaction can also be used for clearing document reversals.
  
  
  
  Check Document Type: Ensure that the document type you are trying to reverse is eligible for reversal. If it is a clearing document, you may need to reverse the individual items that were cleared instead.
  
  
  Consult with Your SAP Administrator: If you are unsure about the document's status or the appropriate transaction to use, consult with your SAP administrator or finance team. They can provide guidance based on your organization's specific configuration and policies.
  
  
  Review Configuration: If you have the necessary permissions, review the configuration settings related to document reversals in the SAP system. This may involve checking the settings in the Financial Accounting (FI) module.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance on handling clearing document reversals.
  Documentation: Refer to SAP documentation or user manuals for detailed instructions on reversing documents and the implications of clearing documents in the system.
  Training: If you frequently encounter issues with document reversals, consider additional training on SAP Financial Accounting processes.
  
  By following these steps, you should be able to resolve the error and successfully reverse the clearing document as needed.