How To Fix F5A344 - Data archived on & - no balances on totals

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 344

• Message text: Data archived on & - no balances on totals

What causes this issue?

In the cash journal that you use, archiving was last carried out on &V1&
. The display period is either before or only up to the archiving date.

System Response

You cannot display opening and closing balances and totals for receipts
and payments for the display period you have selected. Documents that
have been archived but not yet deleted are displayed on the tab pages.
You cannot change or enter data.

How to fix this error?

In order to enter or change data in the cash journal, select the first
day of the display period such that it is after the last archiving run,
that is, after &V1&.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A344 - Data archived on & - no balances on totals ?

  The SAP error message F5A344, which states "Data archived on & - no balances on totals," typically occurs when you are trying to access financial data that has been archived. This message indicates that the system cannot find any balances for the specified totals because the relevant data has been archived.
  Cause:
  
  Data Archiving: The primary cause of this error is that the financial data you are trying to access has been archived. Archiving is a process in SAP that moves data from the database to an archive storage to improve system performance and manage data volume.
  Incorrect Period: You may be trying to access data for a period that has already been archived.
  Missing Authorization: In some cases, the user may not have the necessary authorizations to view archived data.
  
  Solution:
  
  Check Archive Status: Verify if the data you are trying to access has indeed been archived. You can do this by checking the archive management transactions (e.g., SARA) to see if the relevant data is archived.
  Access Archived Data: If you need to access archived data, you may need to use the appropriate transaction codes or reports that allow you to view archived data. For example, you can use transaction SARA to manage and view archived data.
  Restore Data: If you need to access the data urgently and it has been archived, you may consider restoring the archived data back to the database, if that is feasible and necessary.
  Check Authorization: Ensure that you have the necessary authorizations to access the data. If not, contact your SAP security administrator to grant you the required permissions.
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific guidance related to your system configuration and archiving policies.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SARA (Archive Administration) and SARI (Archive Information System) for managing and viewing archived data.
  Archiving Policies: Understand your organization's data archiving policies to know which data is archived and when.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP's official support channels for further assistance.