How To Fix F5A346 - Data archived on & - change posting date

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 346

• Message text: Data archived on & - change posting date

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5A346 - Data archived on & - change posting date ?

  The SAP error message F5A346 indicates that you are trying to change the posting date of a document that has already been archived. This typically occurs in the context of financial transactions or document management within SAP, where certain documents are archived to optimize database performance and comply with data retention policies.
  Cause:
  The primary cause of this error is that the document you are attempting to modify has been archived, meaning it is no longer available in the active database for changes. Archiving is a process that moves data from the database to a storage system to free up space and improve performance. Once a document is archived, it is generally considered to be in a read-only state, and changes to it, such as altering the posting date, are not permitted.
  Solution:
  To resolve this error, you can consider the following options:
  
  
  Check Document Status: Verify whether the document is indeed archived. You can do this by checking the document in the relevant transaction (e.g., FB03 for financial documents) to see if it is accessible.
  
  
  Unarchive the Document: If you need to change the posting date, you may need to unarchive the document. This typically requires administrative privileges and may involve using specific SAP transactions or tools designed for unarchiving data. Consult with your SAP Basis or data management team for assistance.
  
  
  Create a New Document: If unarchiving is not an option, consider creating a new document with the correct posting date instead of modifying the archived one. This approach maintains data integrity and compliance with archiving policies.
  
  
  Consult Documentation: Review SAP documentation or help resources related to archiving and document management for specific procedures and best practices.
  
  
  Contact SAP Support: If you are unable to resolve the issue through the above steps, consider reaching out to SAP support for further assistance. They can provide guidance based on your specific system configuration and requirements.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how documents are archived and the implications for data management.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archived data.
  Data Retention Policies: Be aware of your organization's data retention policies to ensure compliance when handling archived documents.
  
  By following these steps, you should be able to address the F5A346 error and manage your documents effectively within SAP.