How To Fix F5A174 - Document cannot be deleted, totals posting

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 174

• Message text: Document cannot be deleted, totals posting

What causes this issue?

You have tried to delete a cash journal document. This document is a
totals posting that fixes the transfer of one or several checks.

System Response

The system does not delete the document as this would lead to
inconsistencies in the total amount (total of all checks transferred).

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A174 - Document cannot be deleted, totals posting ?

  The SAP error message F5A174, which states "Document cannot be deleted, totals posting," typically occurs when you attempt to delete a financial document that has already been posted to the totals table. This means that the document has been included in financial reporting and cannot be deleted directly due to the integrity of the financial data.
  Cause:
  
  Totals Posting: The document you are trying to delete has already been posted to the totals table (e.g., the BSI or other financial tables), which is used for reporting and summarizing financial data.
  Document Status: The document may be in a status that does not allow deletion, such as being part of a closed period or having been referenced by other documents.
  Dependencies: There may be dependencies on the document, such as linked transactions or reports that rely on the data.
  
  Solution:
  
  
  Reverse the Document: Instead of deleting the document, you can reverse it. This creates a new document that negates the effects of the original document. Use transaction codes like FB08 (for reversing accounting documents) or FBRA (for reversing a document with a reference).
  
  
  Check Document Status: Ensure that the document is not locked or in a status that prevents deletion. You can check the document status in the document display (FB03) or similar transactions.
  
  
  Consult with Finance Team: If you are unsure about the implications of reversing a document, consult with your finance team or SAP support to ensure that you are following the correct procedures.
  
  
  Use Transaction Codes: If you need to delete a document that is not a totals document, ensure you are using the correct transaction codes and that the document is eligible for deletion.
  
  
  Check for Dependencies: Investigate if there are any dependencies or references to the document that need to be addressed before attempting to delete or reverse it.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may have specific notes addressing this issue.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB03: Display Document
  FB08: Reverse Document
  FBRA: Reverse Document with Reference
  
  
  User Authorizations: Ensure that you have the necessary authorizations to perform document deletions or reversals in the SAP system.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.