How To Fix F5A164 - Vendor may not be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: F5A - Document Editing

• Message number: 164

• Message text: Vendor may not be changed

What causes this issue?

You have tried to change the vendor in a parked document even though a
payment request already exists for this document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5A164 - Vendor may not be changed ?

  The SAP error message F5A164, which states "Vendor may not be changed," typically occurs in the context of purchasing documents, such as purchase orders or contracts, when there is an attempt to change the vendor associated with a document that is not allowed due to certain constraints or settings in the system.
  Causes:
  
  
  Document Status: The purchasing document may be in a status that does not allow changes to the vendor. For example, if the document has already been processed (e.g., goods receipt or invoice receipt), changing the vendor may not be permitted.
  
  
  Configuration Settings: The system may be configured to prevent changes to the vendor for certain types of documents or under specific conditions. This could be due to company policy or system settings.
  
  
  Dependencies: There may be dependencies on the vendor in other related documents or processes, such as contracts or agreements that are linked to the vendor.
  
  
  Authorization Issues: The user may not have the necessary authorizations to change the vendor in the document.
  
  
  Solutions:
  
  
  Check Document Status: Verify the status of the purchasing document. If it has been processed, you may need to create a new document or reverse the existing one before making changes.
  
  
  Review Configuration: Consult with your SAP configuration team to understand if there are specific settings that prevent vendor changes. They may need to adjust the configuration if it is appropriate to allow such changes.
  
  
  Create a New Document: If changing the vendor is not possible, consider creating a new purchasing document with the correct vendor information.
  
  
  Authorization Check: Ensure that the user attempting to make the change has the necessary permissions. If not, the user may need to contact their SAP security administrator.
  
  
  Consult Documentation: Review SAP documentation or help resources for any specific notes or guidelines related to vendor changes in purchasing documents.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional context.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME22N (Change Purchase Order) or ME23N (Display Purchase Order) to understand the context in which the error occurs.
  User Forums: Consider searching or posting in SAP community forums for insights from other users who may have encountered the same issue.
  
  If the problem persists after trying the above solutions, it may be beneficial to engage with your SAP support team for further assistance.