How To Fix F5807 - Number of items in document is too large

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 807

• Message text: Number of items in document is too large

What causes this issue?

Say you want to post a document with &v1& line items in the interface
to financial accounting. The maximum number of line items allowed is
&v2&.

System Response

The document cannot be updated in financial accounting.

How to fix this error?

Subdivide your transaction (&v3&) in the calling application so that
the resulting document in financial accounting has less than &v2& line
items.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5807 - Number of items in document is too large ?

  The SAP error message F5807, which states "Number of items in document is too large," typically occurs when you are trying to process a financial document (like an invoice or a payment) that exceeds the maximum number of line items allowed by the system. This limit is set to ensure system performance and manageability.
  Cause:
  
  Exceeding Line Item Limit: Each financial document in SAP has a predefined limit on the number of line items it can contain. This limit can vary based on system configuration and version.
  Configuration Settings: The maximum number of line items may be configured in the system settings, and if your document exceeds this number, the error will be triggered.
  Batch Processing: If you are trying to process a batch of transactions or documents in one go, the cumulative number of line items may exceed the allowed limit.
  
  Solution:
  
  Reduce Line Items: Split the document into multiple smaller documents, each containing fewer line items than the maximum allowed.
  Check Configuration: Consult with your SAP Basis or configuration team to check the current settings for maximum line items allowed in financial documents. If necessary, they may adjust the configuration to allow for more line items, but this should be done with caution as it can impact system performance.
  Use Batch Processing Wisely: If you are processing multiple transactions, consider breaking them down into smaller batches to avoid hitting the limit.
  Review Document Structure: Ensure that the document is structured correctly and that there are no unnecessary line items that can be removed or consolidated.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or enhancements that can help.
  Documentation: Review SAP documentation regarding financial document processing and line item limits for your specific version of SAP.
  Performance Considerations: Be aware that increasing the limit may lead to performance issues, so it’s essential to balance the need for more line items with system performance.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with SAP support or your internal SAP team for further assistance.