How To Fix F5697 - Not possible to reset cleared items (document without parallel currency)

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 697

• Message text: Not possible to reset cleared items (document without parallel currency)

What causes this issue?

Document &V1& &V2& &V3& was posted and cleared before parallel
currencies were implemented in the system.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

This means that the cleared items cannot be reset 'open' status.
If, after being reset, the document was again cleared or reversed, this
clearing would be allocated an exchange rate difference item.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5697 - Not possible to reset cleared items (document without parallel currency) ?

  The SAP error message F5697, "Not possible to reset cleared items (document without parallel currency)," typically occurs when you attempt to reset cleared items in the Financial Accounting (FI) module, but the document in question does not have a parallel currency set up. This can happen in various scenarios, such as when trying to reverse a clearing document or when performing a reconciliation.
  Cause:
  
  Document Configuration: The document you are trying to reset or reverse does not have a parallel currency defined. In SAP, parallel currencies are used to manage multiple currencies for financial reporting and accounting purposes.
  Clearing Status: The items you are trying to reset have already been cleared, and the system does not allow the reset of cleared items if the document lacks the necessary currency configuration.
  Transaction Type: The transaction type or the nature of the document may not support the resetting of cleared items without parallel currency.
  
  Solution:
  
  
  Check Document Currency Settings:
  
  Verify the currency settings of the document. Ensure that the document is configured to use a parallel currency if required.
  You can check this in the document details or by reviewing the configuration in the relevant financial settings.
  
  
  
  Use Alternative Methods:
  
  If resetting the cleared items is not possible due to the lack of parallel currency, consider alternative methods such as creating a new document to reverse the effects of the cleared items.
  You may also need to consult with your finance team to determine the best approach based on your organization's accounting policies.
  
  
  
  Configuration Changes:
  
  If it is necessary for your business processes to have parallel currency, you may need to adjust the configuration in the SAP system. This typically involves working with your SAP Basis or FI consultant to enable parallel currency for the relevant company code or document type.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for more detailed guidance on handling cleared items and currency settings. This can provide insights into best practices and potential workarounds.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FBRA (Reset Cleared Items) and FBL1N (Vendor Line Item Display) to analyze the documents and their statuses.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific patches or updates that address the issue.
  User Roles and Permissions: Ensure that you have the necessary permissions to perform the actions you are attempting, as restrictions may also lead to errors.
  
  If the issue persists after trying the above solutions, it may be beneficial to engage with your SAP support team or a consultant who can provide more tailored assistance based on your specific system configuration and business processes.