How To Fix F5695 - Number range &2 in year &3 has been used up for company code &1

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 695

• Message text: Number range &2 in year &3 has been used up for company code &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5695 - Number range &2 in year &3 has been used up for company code &1 ?

  The SAP error message F5695 indicates that the number range for a specific company code has been exhausted. This typically occurs when all the available numbers in a defined number range have been used up for a particular year.
  Cause:
  
  Exhausted Number Range: The number range defined for the company code has been completely utilized. This can happen if a large number of documents (like invoices, payments, etc.) have been created within that number range.
  Configuration Issues: The number range might not have been properly configured to allow for sufficient numbers, or the range might be too narrow for the volume of transactions.
  Yearly Reset: If the number range is set to reset annually, it may not have been properly configured for the new year.
  
  Solution:
  
  
  Extend the Number Range:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object (for example, for financial documents, it might be FBNR).
  Check the current number range settings and extend the range if necessary.
  You can increase the upper limit of the number range to allow for more numbers.
  
  
  
  Create a New Number Range:
  
  If extending the existing number range is not feasible, consider creating a new number range for the company code.
  This can be done in the same transaction (SNRO) by defining a new number range object.
  
  
  
  Check Configuration:
  
  Ensure that the number range is correctly configured for the current year and that it allows for sufficient numbers.
  If the number range is set to reset annually, ensure that it has been properly set up for the new year.
  
  
  
  Consult with SAP Basis or Functional Consultant:
  
  If you are unsure about making changes to the number range, consult with your SAP Basis or functional consultant to ensure that the changes are made correctly and do not affect other processes.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO: Number Range Object Maintenance
  OBD2: Maintain Number Ranges for Document Types
  
  
  Documentation: Refer to SAP Help documentation for detailed instructions on managing number ranges.
  Testing: After making changes, perform tests to ensure that the new number range is functioning correctly and that documents can be created without errors.
  
  By following these steps, you should be able to resolve the F5695 error and ensure that your number ranges are adequately configured for your company's needs.