How To Fix F5694 - The correspondence requested for the clearing document will be ignored

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 694

• Message text: The correspondence requested for the clearing document will be ignored

What causes this issue?

The clearing transaction you are attempting cannot be carried out
without a clearing document being created. This means that it is not
possible to generate correspondence for the clearing document (payment
notice, internal document etc.)

System Response

Note to the user

How to fix this error?

No action required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message F5694 - The correspondence requested for the clearing document will be ignored ?

  The SAP error message F5694, which states "The correspondence requested for the clearing document will be ignored," typically occurs in the context of financial accounting when there is an attempt to generate correspondence (like a letter or notification) for a clearing document that does not meet certain criteria.
  Cause:
  
  Clearing Document Status: The clearing document may not be in a status that allows for correspondence to be generated. For example, if the document is already cleared or if it has been reversed, the system may ignore the request for correspondence.
  Configuration Settings: The settings in the SAP system regarding correspondence for clearing documents may not be properly configured. This could include settings related to document types or the specific criteria for generating correspondence.
  Missing Data: There may be missing or incomplete data in the clearing document that prevents the system from generating the correspondence.
  User Authorization: The user may not have the necessary authorizations to generate correspondence for the clearing document.
  
  Solution:
  
  Check Document Status: Verify the status of the clearing document. Ensure that it is in a state that allows for correspondence to be generated.
  Review Configuration: Check the configuration settings for correspondence in the SAP system. This may involve reviewing the settings for the specific document type and ensuring that the criteria for generating correspondence are met.
  Complete Required Data: Ensure that all necessary data is filled out in the clearing document. This may include customer/vendor information, amounts, and other relevant details.
  User Authorization: Confirm that the user attempting to generate the correspondence has the appropriate authorizations. If not, consult with your SAP security team to obtain the necessary permissions.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the error message and its implications.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL1N (Vendor Line Item Display), or FBL5N (Customer Line Item Display) to review the clearing document and its details.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address the issue.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.