How To Fix F5626 - Special G/L indicator & is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: F5 - Document Editing

• Message number: 626

• Message text: Special G/L indicator & is not defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message F5626 - Special G/L indicator & is not defined ?

  The SAP error message F5626, which states "Special G/L indicator & is not defined," typically occurs when you are trying to post a transaction that involves a special G/L indicator that has not been configured in the system. Special G/L indicators are used in SAP to differentiate between various types of transactions, such as down payments, guarantees, or other special transactions.
  Cause:
  
  Missing Configuration: The special G/L indicator you are trying to use has not been defined in the system.
  Incorrect Entry: The special G/L indicator may have been entered incorrectly in the transaction.
  Master Data Issues: The special G/L indicator may not be assigned to the relevant account in the master data.
  
  Solution:
  
  
  Define the Special G/L Indicator:
  
  Go to the SAP transaction code OBAY (or navigate through the menu: SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions > Special G/L Transactions > Define Special G/L Indicators).
  Check if the special G/L indicator in question is listed. If not, you will need to create it.
  Click on "New Entries" and fill in the required details for the special G/L indicator.
  
  
  
  Check the Transaction Entry:
  
  Ensure that the special G/L indicator is entered correctly in the transaction. Double-check for any typos or incorrect codes.
  
  
  
  Review Master Data:
  
  Check the master data for the relevant accounts to ensure that the special G/L indicator is properly assigned.
  You can do this by using transaction codes like FS00 (for G/L accounts) or FK01 (for vendor accounts) to review the account settings.
  
  
  
  Consult Documentation:
  
  If you are unsure about the specific special G/L indicator and its purpose, refer to your organization's documentation or consult with your SAP functional consultant.
  
  
  
  Related Information:
  
  
  Special G/L Indicators: These are used to classify transactions that do not fall under standard G/L postings. Common examples include down payments, guarantees, and other special transactions.
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  OBAY: Define Special G/L Indicators
  FS00: G/L Account Master Data
  FK01: Vendor Master Data
  FBL1N: Vendor Line Item Display (to check transactions related to vendors)
  
  
  
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to the specific special G/L indicator you are working with.
  
  
  By following these steps, you should be able to resolve the error message F5626 and successfully post your transaction. If the issue persists, consider reaching out to your SAP support team for further assistance.